THAT Council approve the budget amendments and related funding sources as outlined on Schedule A.
THAT the tender for Milton Sports Centre, Milton Operations Centre and Fire Station 4 – Roof Repairs and Replacement be awarded to Bothwell-Accurate Co. Inc. in the total amount of $1,936,165 (excl. HST) as outlined in Schedule B.
THAT the tender for Reconstruction of Kelso Road Bridge (Structure 74) be awarded to Bronte Construction Inc. in the total amount of $1,195,807 (excl. HST) as outlined in Schedule C.
THAT the contract renewal for design of the 2025 Expanded Asphalt Program to CIMA Canada Inc. in the total amount of $254,464 (excl. HST) be approved as outlined in Schedule D.
THAT the delegated authority to proceed with the award of the contract administration of the 2025 Expanded Asphalt Program in the estimated amount of $139,450 (excl. HST) to CIMA Canada Inc. be approved as outlined in Schedule D.
THAT the contract renewal for design of the 2025 Asphalt Overlay Program to WSP Canada Inc. in the total amount of $371,621 (excl. HST) be approved as outlined in Schedule E.
THAT the delegated authority to proceed with the award of the contract administration of the 2025 Asphalt Overlay Program in the estimated amount of $490,258 (excl. HST) to WSP Canada Inc. be approved as outlined in Schedule E.
THAT the contract increase of $1,289,252 (exclusive of HST) to Workday Ltd. for the implementation of a replacement Financial Management System be approved as outlined in Schedule F;
THAT delegated authority be provided for staff to proceed with change orders (if required) up to an aggregate value of 35% of the contract increase value, in order provide for contingency costs and training requirements that may arise during implementation, as outlined in Schedule F;
THAT the original seven (7) year contract term (5 year plus 2 year renewal period) as established in CORS-029-21 with Workday Ltd. for and HRIS system be extended by one (1) additional year to align with the contract end date of the Financial Management System;
THAT a revised annual maintenance contract be awarded to Workday Ltd. (inclusive of the previously awarded HRIS modules as well as the newly awarded Financial Management System) for a six (6) year period ending in 2029 at the annual amounts outlined in the table below, in the total amount of $2,918,426 (excluding taxes).
THAT the contract renewal for Council Meeting Management Software System (eScribe) in the total amount of $166,175 (excl. HST) be approved as outlined in Schedule G.
THAT the Manager, Purchasing and Supply Chain Management be authorized to execute the contract extension, as outlined by the purchasing by-law, and the Mayor and the Town Clerk be authorized to sign any required paperwork.