The Corporation of the

Town of Milton

COUNCIL MINUTES

Monday, April 15, 2024 at 7:00 P.m. - 11:00 P.m.

Town Hall

150 Mary Street, Milton, ON L9T 6Z5

Members Present:

• Mayor Krantz, 
• Councillor Ali, 
• Councillor Best, 
• Councillor Challinor, 
• Councillor Malboeuf, 
• Councillor Tesser Derksen, 
• Councillor Ijaz, 
• and Councillor Khalqi 

Members Absent:

• Councillor Marshall 

The Council for the Corporation of the Town of Milton met in regular session at 7:00 p.m. This meeting was held as a hybrid meeting with Members of Council having the opportunity to participate in-person at Town Hall or electronically. 

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1.

CALL TO ORDER

Chairs for this meeting: Mayor Krantz and Councillor Tesser Derksen

2.

MOMENT OF SILENT REFLECTION / O’ CANADA / TRADITIONAL LAND ACKNOWLEDGEMENT

3.

AGENDA ANNOUNCEMENTS / AMENDMENTS

The Town Clerk advised that a revised agenda was posted on Friday, April 12, 2024, with the addition of a delegation with respect to Staff Report COMS-033-24 related to Zero-Emission Bus Feasibility Strategy and Fleet Transition Plan and the inclusion of a Notice of Motion with respect to the Harrison House.

The Town Clerk noted that the delegate for Item # 6.1 Official Plan Amendment and Zoning By-law Amendment Applications by Milteron Developments Ltd., applicable to lands known municipally as 8010-8150 Derry Road West, Milton has withdrawn their delegation request.

The Town Clerk noted that there is one statutory public meeting scheduled with regard to an Official Plan Amendment and Zoning By-law Amendment application for Additional Residential Units in the Urban Area. She provided information on how to speak at this public meeting remotely, noting that these instructions will be provided again at point in the agenda that the public meeting will be held and will also be scrolling across the livestream video.

4.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

None

5.

CONSENT ITEMS

At this point in the meeting, Mayor Krantz turned the Chair Position over to Councillor Tesser Derksen.

• Res. 052-24
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT Consent Items 5.1 to 5.6 be approved.

  Carried

5.1

Minutes of the Special Council Meeting held on March 25, 2024

5.2

Confidential Minutes of Special Council Meeting held on March 25, 2024

5.3

Minutes of the Council meeting held on March 25, 2024

5.4

2023 Transit Services Annual Report

• THAT the 2023 Transit Services Annual Report be received.

5.5

2023 Treasurer’s Statement of Development Charges and Cash-in-Lieu of Parkland Reserve Fund

• THAT report CORS-016-24 be received for information.

5.6

Notice of Intention to Designate - 2737, 30 Side Road- Henry Burrows House

• THAT Staff Report DS-025-24 entitled: “Notice of Intention to Designate 2737 30 Side Road be received;

  THAT Council recognizes the historic house at 2737 30 Side Road in the Town of Milton as being of heritage significance;

  THAT Council designate the property under Part IV of the Ontario Heritage Act, R.S.O. 1990, c. O.18 for the reasons outlined in the Reasons for Designation attached as Appendix 1 to this Report;

  AND THAT the Town Clerk provides the Notice of Intention to Designate as outlined in Section 29 (4) of the Ontario Heritage Act;

  AND FURTHER THAT once the thirty-day objection period has expired and if there are no objections, a designation by-law is brought forward for Council adoption.

6.

DELEGATIONS

6.1

Items for Consideration #9.1

Subject: Technical Report: Official Plan Amendment and Zoning By-law Amendment Applications by Milteron Developments Ltd., applicable to lands known municipally as 8010-8150 Derry Road West, Milton. (Town Files: LOPA 02/23 & Z-07/23)

Wayne Coutinho - Milteron Developments Limited withdrew his delegation request.

6.2

Presentations #8.1

Subject:  Zero-Emission Bus Feasibility Strategy and Fleet Transition Plan

Ibrahim Baig addressed Council with respect to Staff Report COMS-003-24.

7.

PUBLIC MEETING

7.1

Additional Residential Units in the Urban Area - OPA & ZBLA Public Meeting

Jill Hogan, Commissioner, Development Services and Sayed Karin, Emmanuel Adebola, Allan Wilder, Jaspreet Bhatia, Amy Flowers, Ibrahim Baig and Umair Farooqi addressed Council with respect to Staff Report DS-030-24. 

As no further members of the public came forward at this time, the Chair closed the public meeting.

• Res. 053-24
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT Report DS-030-24, with respect to Town initiated draft Official Plan and Urban Zoning By-law amendments regarding additional residential units in the Town’s Urban Area, be received for information; and

  THAT Council directs Staff to draft amendments to the Official Plan and the Rural Zoning By-law to allow additional/accessory residential units within the Town’s Rural Area where permitted by provincial policies.

  Carried

8.

PRESENTATIONS

8.1

Zero-Emission Bus Feasibility Strategy and Fleet Transition Plan

Tony D’Alessandro, Director, Transit Services, addressed Council with respect to Staff Report COMS-003-24. 

• Res. 054-25
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT the Zero-Emission Bus Feasibility Strategy and Fleet Transition Plan be received.

  Carried

9.

ITEMS FOR CONSIDERATION

9.1

Technical Report: Official Plan Amendment and Zoning By-law Amendment Applications by Milteron Developments Ltd., applicable to lands known municipally as 8010-8150 Derry Road West, Milton. (Town Files: LOPA 02/23 & Z-07/23)

• Res. 055-24
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT Development Services Report DS-029-24 outlining application for amendments to the Town of Milton Official Plan and Zoning Bylaw 016-2014, as amended, to facilitate the construction of a threestorey 27-unit stacked townhouse building, amend the parking rates for the proposed stacked townhouse and apartment buildings and increase the maximum gross floor area for accessory buildings, BE APPROVED;

  AND THAT staff be authorized to amend Official Plan Amendment No. 81 in accordance with the draft Official Plan Amendment attached as Appendix 1 to Report DS-029-24 for Council adoption;

  AND THAT staff be authorized to bring forward an amending Zoning By-law in accordance with the draft By-law attached as Appendix 2 to Report DS-029-24 for Council Adoption;

  AND FURTHER THAT the Town Clerk forward a copy of Report DS-029-24 and the decision to the Region of Halton for their information.

  Carried

9.2

Update to the Land Conveyance for Park or Other Public Recreational Purposes By-law 055-2022

• Res. 056-24
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT the updated Land Conveyance for Park or Other Public Recreational Purposes By-law attached in Appendix A be approved.

  Carried

9.3

Housing Accelerator Fund Initiatives

• Res. 057-24
  Moved by Councillor Khalqi
  Seconded by Councillor Best

  That the term for the financial incentive for the Rental and Affordable Housing program, as outlined in Appendix A to CORS-015-24, be amended such that the program be valid and applicable for building permits issued on or after January 1, 2024 until March 31, 2026.

  Carried
• Res. 058-24
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT Council approve the Financial Incentive for Rental and Affordable Housing program as outlined in Appendix A;

  AND THAT the program be valid and applicable for building permits issued on or after January 1, 2024 until March 31, 2026;

  AND THAT Council approve a new 2-year contract Affordable Housing Project Manager position to act as a dedicated staff resource for the implementation of a new Affordable Housing Strategy;

  AND THAT Council approve a new capital project, C90030224 Housing Accelerator Fund (HAF) Initiatives, in the amount of $1,349,300 to be funded from the Housing Accelerator Fund Grant. 

  _{*This recommendation varies from the recommendation contained in Staff Report CORS-015-24.}

  Carried

9.4

Housing Accelerator Fund Initiative #1

• Res. 059-24
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT Council direct Staff to assess, through the new Official Plan project, the potential to broaden the range of permitted housing types and generally allowing four storeys within 800 metres walking distance of higher order transit lines.

  Carried

9.5

Purchasing Various – April 2024

• Res. 060-24
  Moved by Councillor Malboeuf
  Seconded by Councillor Ijaz

  THAT Council approve the budget amendments and related funding sources as outlined on Schedule A.

  THAT the tender for the 2024 Expanded Asphalt Program be awarded to Cox Construction Limited in the total amount of $1,645,849 (excl. HST) as outlined in Schedule B.

  THAT the tender for the 2024 Asphalt Overlay Program be awarded to Associated Paving & Materials Ltd. in the total amount of $4,193,274 (excl. HST) as outlined in Schedule C.

  THAT the tender for the Reconstruction of Burnhamthorpe Road (Expanded Asphalt) be awarded to Four Seasons Site Development Ltd. in the total amount of $1,082,466 (excl. HST) as outlined in Schedule D.

  THAT the contract increase for Contract Administration of High Point Road Rehabilitation (Regional Road 25 to Parkhill Drive) to GM Blue Plan in the amount of $20,400 (excl. HST) be approved as outlined on Schedule E.

  THAT the Manager, Purchasing and Supply Chain Management be authorized to execute the contract extension, as outlined by the purchasing by-law, and the Mayor and the Town Clerk be authorized to sign any required paperwork.

  Carried

9.6

2023 Year End Capital Variances

• Res. 061-24
  Moved by Councillor Malboeuf
  Seconded by Councillor Ijaz

  THAT the new budget adjustments that amount to a net decrease of $1,627,044 to approved capital projects, including the transfers to/from reserves and reserve funds as summarized in the Financial Impact section of report CORS-010-24, be approved;

  THAT the capital projects identified as pending closure in Appendix B, with an approved budget totalling $33,738,262 be closed;

  THAT a funding adjustment be approved on previously closed capital project C24002721 – Radio Communications to increase Provincial Grant funding on the project by $188,125 and return funding to the project variance account.

  THAT $1,500,000 from the Infrastructure Renewal – Roads and Structures reserve and $1,500,000 from the Infrastructure Renewal Recreation, Facilities, and other reserve be transferred to the Project Variance Account.

  Carried

9.7

2023 Year End Operating Variance and Journal Entries

• Res. 062-24
  Moved by Councillor Malboeuf
  Seconded by Councillor Ijaz

  THAT the 2023 Financial Statements be prepared on the basis of the year-end transactions set out in report CORS-013-24;

  THAT staff be directed to fund the 2023 deficit, estimated at $227,189, through a transfer of funds from the Tax Rate Stabilization Reserve. 

  Carried

9.8

Milton Small Grant Program – Pilot Program Update

• Res. 063-24
  Moved by Councillor Malboeuf
  Seconded by Councillor Ijaz

  THAT the Milton Small Grant Program be approved for annual continuance;

  AND THAT the annual allotment from the Milton Community Fund be maintained at $75,000;

  AND THAT the Director, Recreation and Culture be authorized to make minor amendments to the Milton Small Grant Program guidelines.

  Carried

9.9

Notice of Motion - Harrison House - Best

• Res. 064-24
  Moved by Councillor Best
  Seconded by Councillor Malboeuf

  WHEREAS; in 2010, Council approved a zoning by-law amendment application (Town File Z.12/10) to facilitate the development of a six-storey condominium apartment building located at 33 Whitmar Street; 

  AND WHEREAS, through this rezoning, the applicant committed to preserving the existing heritage house located on the site, known as the “Harrison House” to be used as amenity space for the condominium residents;

  AND WHEREAS, the upkeep of the heritage house is causing an undue financial burden to the condominium corporation;

  AND WHEREAS, the condominium corporation is now considering submitting a rezoning application to the Town, seeking permission to allow office use within the heritage house to enable future lease opportunities; with no new development being proposed; 
  AND WHEREAS, the condominium corporation is now committed to designating the “Harrison House” under Part IV of the Ontario Heritage Act, which would protect the house from demolition;

  AND WHEREAS, the condominium corporation is seeking relief from fees associated with a rezoning application; 

  AND WHEREAS, Section 69(2) of the Planning Act provides a municipal council with the discretion to reduce or waive such fees where they are satisfied that it would be unreasonable for the applicant to be required to pay the fees set out in the Bylaw;

  THEREFORE BE IT RESOLVED THAT Staff be directed to bring forward a report outlining the basis for the Town’s current fees, as well as a recommendation to Council on appropriate fees in this instance.

  Carried

10.

INTRODUCTION OF NOTICE OF MOTION

11.

REGIONAL COUNCIL UPDATE

12.

STATEMENT BY MEMBERS

13.

CONFIDENTIAL SESSION

Council did not convene into confidential session and made the following resolution in open session:

14.

OPEN SESSION

• Res. 065-24
  Moved by Councillor Malboeuf
  Seconded by Councillor Best

  THAT the recommendations contained in Staff Report CORS-018-24 be approved.

  Carried

15.

BY-LAWS

• Res. 066-24
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT By-law Numbers 030-2024, through to and including Bylaw 036-2024, be READ, PASSED AND NUMBERED;

  AND THAT the Mayor and the Town Clerk be authorized to sign the said By-laws, seal them with the seal of the Corporation and that they be engrossed in the By-law Book.

  Carried

15.1

030-2024 Uniform Traffic By-law 1984-1, Schedules 1 and 23

15.2

031-2024 Regulating the Conveyance of Land of Park and other Recreational Purposes and Amend By-law 055-2022

15.3

032-2024 Removal of Holding - 7472 Fifth Line (Menkes) - (File Z-04-24)

15.4

033-2024 OPA 81 Milteron Dev - 8010 - 8150 Derry Road W, LOPA 02-23, Z-07-23

15.5

034-2024 ZBA Milteron Dev - 8010 - 8150 Derry Road W, LOPA 20-23, Z-07-23

15.6

035-2024 General Signing - April 2024

15.7

036-2024 Confirm Proceedings By-law - April 15, 2024

16.

ADJOURNMENT

There being no further business to discuss the Chair adjourned the meeting at 9:14 p.m.