The Corporation of the

Town of Milton

COUNCIL MINUTES

1
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Town Hall
150 Mary Street, Milton, ON L9T 6Z5
Members Present:
  • Mayor Krantz, 
  • Councillor Ali, 
  • Councillor Best, 
  • Councillor Challinor, 
  • Councillor Malboeuf, 
  • Councillor Tesser Derksen, 
  • Councillor Ijaz, 
  • Councillor Marshall, 
  • and Councillor Khalqi 

The Council for the Corporation of the Town of Milton met in regular session. This meeting was held as a hybrid meeting with Members of Council having the opportunity to participate in-person at Town Hall or electronically.

1.
MOMENT OF SILENT REFLECTION / O’ CANADA / TRADITIONAL LAND ACKNOWLEDGEMENT

 

2.
AGENDA ANNOUNCEMENTS / AMENDMENTS

 

Mayor Krantz announced that he will be requesting recorded votes on Items for Consideration 4.2 CORS-065-22 2023 Capital and Operating Budget.

3.
DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

 

Councillor Best disclosed a pecuniary interest on Item 6 of the recommendation from CORS-065-22, 2023 Capital and Operating Budget, Section 4.1 of Items for Consideration  –  as his wife works as a fitness instructor for the Community Services department of the Town of Milton. 

4.
ITEMS FOR CONSIDERATION

 

4.1
CORS-065-22         2023 Capital and Operating Budget 

This item has attachments. 
1.CORS-065-22 Capital and Operating Budget 2023 Report .pdf
2.CORS-065-22 - Appendix 1 – Public Input Results.pdf
3.CORS-065-22 - Appendix 2 – 2023 Proposed Operating Budget - Gross and Net Expenditures.pdf
4.CORS-065-22 - Appendix 3 – 2023 Proposed Capital Budget – Project Expenses and Funding.pdf
5.CORS-065-22 - Appendix 4 – Transfers to from reserves and reserve funds.pdf
6.CORS-065-22 - Appendix 5 – 2024-25 Proposed Operating Forecast.pdf
7.CORS-065-22 - Appendix 6 – 2024-32 Proposed Capital Forecast.pdf
  • Res. 001-23
    Moved byCouncillor Khalqi
    Seconded byCouncillor Ijaz

    BE IT RESOLVED:

    WHEREAS two additional 6 metre busses are required to facilitate anticipated growth for Specialized (Milton access+) and OnDemand service throughout Boyne and Derry Green;

    AND THAT the intent of the busses is to add capacity during periods of high demand and help to mitigate excessive service delays;

    AND THAT the procurement of the busses will take approximately 9-12 months due to production lead time and continued supply chain issues;

    THEREFORE, BE IT RESOLVED that $402,540 be accelerated from the capital forecast to the 2023 Capital Budget with funding from Development Charges and Town source funding and that $65,136 be added to the 2023 Operating Budget with funding from the property tax levy in support of the Non-Fixed Route (6 metre) Transit program as outlined on page 56 of the Proposed Budget Strategic Overview.

    Carried
  • Res. 002-23
    Moved byCouncillor Khalqi
    Seconded byCouncillor Ijaz

    BE IT RESOLVED:

    WHEREAS the continuous delivery of road safety action items is a priority in the Town of Milton as outlined in DS-030-22 – Supporting Safe Roads in Milton.

    AND WHEREAS in municipalities where Automated Speed Enforcement (photo radar) programs have been implemented, it has proven to be an effective tool for reducing motor vehicle speeds and increasing speed limit compliance.

    AND WHEREAS Automated Speed Enforcement’s ultimate goal is to make our streets safer for pedestrians and cyclist and not to increase municipal revenues.

    THAT $72,000 be added to the 2023 Operating Budget with funding from the tax stabilization reserve in support of the Automated Speed Enforcement (ASE) program as outlined on page 57 of the Proposed Budget Strategic Overview and DS-030-22.

    Carried
  • Res. 003-23
    Moved byCouncillor Challinor
    Seconded byCouncillor Best

    BE IT RESOLVED:

    THAT the $500,000 annual operating budget originally set for the Milton Community Fund be re-established;

    AND FURTHER THAT an additional $250,000 from the Ontario Lottery Corporation Proceeds Reserve be added to the 2023 operating budget associated with the Milton Community Fund.

    Carried
  • Res. 004-23
    Moved byCouncillor Challinor
    Seconded byCouncillor Best

    BE IT RESOLVED:

    THAT the balance at 2022 year end in the Per Unit Development Processing reserve that exceeds the reserve target (currently estimated at an excess balance of $0.57M) be transferred to the Growth Capital – Other Reserve in recognition of its projected deficit position of $3.97M.

    THAT $138,000 of the balance in the Library Stabilization reserve be transferred at 2022 year end to the Library Capital reserve in recognition of the projected surplus and deficit positions of each reserve.

    THAT staff be directed to review further opportunities to re-allocate reserve balances or otherwise address the surplus and deficit reserve positions as part of the 2022 Year End process, with consideration for both the current positions of each reserve as well as the long term forecasts and outlooks.

    Carried
  • Res. 005-23
    Moved byCouncillor Challinor
    Seconded byCouncillor Best

    BE IT RESOLVED:

    THAT the Town levy for 2023, which is proposed to be increased by 7.96% in the 2023 Town of Milton Operating Budget document and result in an estimated blended tax rate increase of 4.26%, be revised to result in an estimated blended tax rate increase of 3.0% in 2023 for Milton property owners, with funding provided from:

    • $38,000 through a 1% increase in the 2023 recreation fees, effective as of September 1, 2023;
    • the 2022 operating  budget surplus;
    • a transfer from the tax rate stabilization reserve balance for the remainder required to achieve a 3.0% estimated blended rate (currently estimated as a transfer of $2.9 million).

    Councillor Challinor requested that each bullet point in the motion be voted on separately.


  • Res. 006-23
    Moved byCouncillor Challinor
    Seconded byCouncillor Best

    BE IT RESOLVED:

    THAT the Town levy for 2023, which is proposed to be increased by 7.96% in the 2023 Town of Milton Operating Budget document and result in an estimated blended tax rate increase of 4.26%, be revised to result in an estimated blended tax rate increase of 3.0% in 2023 for Milton property owners, with funding provided from:

    • $38,000 through a 1% increase in the 2023 recreation fees, effective as of September 1, 2023.
    Carried
  • Res. 007-23
    Moved byCouncillor Challinor
    Seconded byCouncillor Best

    BE IT RESOLVED:

    THAT the Town levy for 2023, which is proposed to be increased by 7.96% in the 2023 Town of Milton Operating Budget document and result in an estimated blended tax rate increase of 4.26%, be revised to result in an estimated blended tax rate increase of 3.0% in 2023 for Milton property owners, with funding provided from:

    • the 2022 operating budget surplus
    Lost
  • Res. 008-23
    Moved byCouncillor Challinor
    Seconded byCouncillor Best

    BE IT RESOLVED:

    THAT the Town levy for 2023, which is proposed to be increased by 7.96% in the 2023 Town of Milton Operating Budget document and result in an estimated blended tax rate increase of 4.26%, be revised to result in an estimated blended tax rate increase of 3.0% in 2023 for Milton property owners, with funding provided from:

    • a transfer from the tax rate stabilization reserve balance for the remainder required to achieve a 3.0% estimated blended rate (currently estimated as a transfer of $2.9 million).
    Lost
  • Res. 009-23
    Moved byCouncillor Tesser Derksen
    Seconded byCouncillor Best

    BE IT RESOLVED:

    THAT the Town provide an additional $38,281 in direct funding to the Downtown BIA to support events in 2023 (as described in more detail on page 57 of the 2023 Proposed Budget Strategic Overview) with funding provided from the Ontario Lottery and Gaming Proceeds Reserve.

    AND THAT clause 13 of report CORS-065-22 (2023 Capital and Operating Budget) be amended to align with the revised funding such that the BIA gross budget will equal $406,487, additional funding from the Town will be $38,281, and the net tax levy of $258,086 will remain unchanged.

    Carried
  • Res. 010-23
    Moved byCouncillor Best
    Seconded byGordon A. Krantz

    BE IT RESOLVED:

    THAT the Town provide a donation of $25,000 in 2023 to the Halton Agriculture Society in support of a fireworks display at their Canada Day event with funding provided from the Ontario Lottery Gaming  proceeds reserve.

    Carried

  • Mayor assumed the Chair.

    Res. 011-23
    Moved byCouncillor Ali
    Seconded byCouncillor Marshall

    BE IT RESOLVED:

    THAT $95,404 be added to the 2023 Operating Budget with funding from the tax stabilization reserve for Green Pavement Markings on Santa Maria Boulevard as outlined on page 57 of the Proposed Budget Strategic Overview and DS-030-22.

    Carried

    Councillor Ali resumed the Chair.


  • Councillor Challinor requested to vote on clauses 1 - 4, then 5 - 13 separately, save and except clause 6.

    Res. 012-23
    Moved byCouncillor Malboeuf
    Seconded byCouncillor Khalqi

    BE IT RESOLVED:

    1. THAT the 2023 capital expenditures and revenue sources for Town departments, including the Library, in the amount of $63,444,491 be approved and authorized to proceed;
    2. THAT in accordance with s.s. 5(1) of the Development Charges Act, 1997 and S. 5 of Ontario Regulation 82/98, it is Council’s clear intention that any excess capacity provided by any of the above referenced works will be paid for by future development charges;
    3. THAT any donations, grants or subsidies applied in the 2023 capital program to projects with development charges funding are to offset the non-growth related costs of those projects unless otherwise specified;
    4. THAT the 2024-2032 capital forecast for Town departments, including the Library, in the amount of $1,205,382,025 as outlined in Appendix 6 be approved in principle subject to future annual reviews as part of the capital budget process;
    Carried Unanimously (9 to 0)
  • Res. 013-23
    Moved byCouncillor Malboeuf
    Seconded byCouncillor Khalqi

    5.THAT the 2023 Town and Library operating budget be approved with a tax levy of $88,012,259 assuming 2.28% net assessment growth, save and except for the portion of the Program Salaries and Benefits related to Fitness in the amount of $314,049

    7.THAT, if the actual net taxable assessment growth is different than 2.28%, any increase in the tax dollars generated from the Town portion of assessment growth for 2023 taxation be transferred to the Tax Rate Stabilization Reserve or any decrease in tax dollars generated from the Town portion of assessment growth for 2023 taxation be funded from the Tax Rate Stabilization Reserve;

    8. THAT the non-union salary range adjustment for 2023 be approved at a rate of 2.0%;

    9. THAT the $0.7 million of funding from the Tax Rate Stabilization Reserve utilized in the 2023 budget be phased out of the operating budget by 2026;

    10. THAT the $1.0 million in asset management funding that was eliminated within the 2023 budget be re-instated and increased within the Town’s budget beginning in 2024 such that the Town’s long-term funding strategy is restored by 2026;

    11. THAT the transfers to and from Reserves and Reserve Funds within the 2023 Proposed Budget as outlined in Appendix 4 (or as amended by Council) be approved;

    12.THAT the 2024-2025 operating forecast for the Town, including the Library, with a combined net increase in the tax levy of $15.9 million as outlined in Appendix 5 of this report be approved in principle, and as potentially revised, subject to future annual reviews as part of the budget process;

    13. AND THAT, pending the results of the Town budget, that the Milton BIA expenditures included in the 2023 budget be approved in the gross amount of $406,487, including additional funding from the Town in the amount of $38,281, and having a net tax levy of $258,086.

    Opposed (2)Gordon A. Krantz, and Councillor Challinor
    Carried (7 to 2)
  • Res. 014-23
    Moved byCouncillor Malboeuf
    Seconded byCouncillor Best

    6. THAT the Fitness – Salaries and Benefits in the amount of $314,049, be approved.

    Carried

4.2
CORS-064-22 Operating Budget Review Report - October 2022

This item has attachments. 
1.CORS-064-22 Operating Budget Review Report - October 2022 .pdf
2.CORS-064-22 - Appendix 1 - October 2022 Operating Financial Statements.pdf
3.CORS-064-22 - Appendix 2 - October 2022 Operating Variance Commentary by Dept.pdf
4.CORS-064-22 - Appendix 3 - Interest Rates and Bond Yields.pdf
5.CORS-064-22 - Appendix 4 - Investment Portfolio Holdings and Limitations.pdf
6.CORS-064-22 - Appendix 5 - Reserve and Reserve Fund Continuity Schedule.pdf
  • Res. 015-23
    Moved byCouncillor Best
    Seconded byCouncillor Khalqi

    BE IT RESOLVED:

    THAT the operating report for the ten months ending October  2022 along with a projected year end surplus position of $43,476 be received for information.

    Carried

4.3
CORS-066-22 Ontario Regulation 284-09

This item has attachments. 
1.CORS-066-22 Ontario Regulation 284-09.pdf
  • Res. 016-23
    Moved byCouncillor Khalqi
    Seconded byCouncillor Best

    BE IT RESOLVED:

    THAT the compliance report for the expenses excluded from the 2023 budget outlined in report CORS-065-22 be approved as a requirement of Ontario Regulation 284-09 passed under the Municipal Act, 2001.

    Carried

5.
STATEMENT BY MEMBERS

 
  • Res. 017-23
    Moved by
    Seconded byGordon A. Krantz

    THEREFORE BE IT RESOLVED THAT the pertinent rules contained in the Town’s Procedure By-law 007-2019, be waived to permit the introduction and consideration of a Statement by a Member.

    Carried

  • Councillor Best commented on the seniors discount for animal licensing, which may be lower than other municipalities and noted that consideration should be given during the next review of the Town’s user fees.


6.
BY-LAWS

 
  • Res. 018-23
    Moved byCouncillor Malboeuf
    Seconded byCouncillor Khalqi

    BE IT RESOLVED:

    THAT By-law Numbers 098-2022 & 001-2023, be READ, PASSED AND NUMBERED;

    AND THAT the Mayor and the Town Clerk be authorized to sign the said By-laws, seal them with the seal of the Corporation and that they be engrossed in the By-law Book.

    Carried

7.
ADJOURNMENT

 

There being no further business to discuss, Acting Council Chair Ali adjourned the meeting at 8:57 PM.

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