The Corporation of the

Town of Milton

COUNCIL MINUTES

-
Town Hall
150 Mary Street, Milton, ON L9T 6Z5
Members Present:
  • Mayor Krantz, 
  • Councillor Ali, 
  • Councillor Best, 
  • Councillor Challinor, 
  • Councillor Malboeuf, 
  • Councillor Tesser Derksen, 
  • Councillor Ijaz, 
  • Councillor Marshall, 
  • and Councillor Khalqi 

The Council for the Corporation of the Town of Milton met in regular session at 7:00 p.m. This meeting was held as a hybrid meeting with Members of Council having the opportunity to participate in-person at Town Hall or electronically.

1.
MOMENT OF SILENT REFLECTION / O’ CANADA / TRADITIONAL LAND ACKNOWLEDGEMENT

 

2.
AGENDA ANNOUNCEMENTS / AMENDMENTS

 

The Town Clerk noted that on Thursday, April 13th, a revised agenda was posted to the Town website with the inclusion of the following:

  • Addition of Michael Summers to Section 5, Delegations, with respect to Staff Report DS-022-23, Notice of Intention to Designate 22 King Street; and 
  • Staff Report DS-022-23 has been moved from Consent Items to Item for Consideration 8.1 on this evening’s agenda.

In addition, the Town Clerk noted that there were two typographical errors noted on Staff Report DS-25-23 with respect to the names Barkley and Wendover, which have been corrected.

Lastly, the Town Clerk noted that a written submission was received from Hunter Culhane with respect to Staff Report CORS-024-23 Purchasing Various, which has been circulated to Council Members in advance of this evening’s meeting.

3.
DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

 This item has conflict.
  • Gordon A. Krantz declared a conflict on this item. (Mayor Krantz disclosed a pecuniary interest on Item # 8.1 under Section 8 – Items for Consideration, because he and his wife own property and live in the immediate area.)

4.
CONSENT ITEMS

 

At this point in the meeting, Mayor Krantz turned the Chair Position over to Acting Chair, Councillor Best.

  • Res. 064-23
    Moved byCouncillor Challinor
    Seconded byCouncillor Ali

    THAT Consent Items numbered 4.1 to 4.6 be approved, save and except item 4.3.

    Carried

4.1
Minutes of Council Workshop held on March 24, 2023

This item has attachments. 
1.2023-03-24 Minutes Open Workshop(1).pdf

4.2
Minutes of Council meeting held on March 27, 2023

This item has attachments. 
1.Post-Meeting Minutes - CM_Mar27_2023(1) - English(1).pdf

4.3
Street Name Bank Recommendation Report

This item has attachments. 
1.Street Name Bank Recommendation Report .pdf
2.Appendices A-C Street Name Bank recommendation report_ April 2023_rev01.pdf

Item # 4.3 was considered under Section 8 – Items for Consideration as Item # 8.3.

4.4
2022 Treasurer’s Statement of Development Charges and Cash-in-Lieu of Parkland Reserve Funds

This item has attachments. 
1.2022 Treasurer's Statement of Development Charge and Cash-in-Lieu of Parkland Reserve Funds.pdf
2.Appendix 1.pdf
3.Appendix 2.pdf
4.Appendix 3.pdf
5.Appendix 5.pdf
6.Appendix 4.pdf

  • THAT report CORS-018-23 be received for information.

4.5
Risk Management – 2022 Annual Risk Report

This item has attachments. 
1.Risk Management - 2022 Annual Risk Report - CORS-021-23.pdf
2.CORS-021-23 - Schedule A - Overview of Insurance Program Coverages.pdf
3.CORS-021-23 - Schedule B - Summary of Claims Completed.pdf

  • THAT the 2022 Annual Risk Report be received for information.

4.6
2022 Year End Purchasing and Supply Chain Management Summary

This item has attachments. 
1.2022 Year End Purchasing and Supply Chain Management Summary.pdf
2.Schedule A - 2022 Purchasing Activity.pdf
3.Schedule B - Asset Disposals.pdf

  • THAT the 2022 year end purchasing and supply chain management summary report be received for information.

5.
DELEGATIONS

 

5.1
Item for Consideration # 8.1

This item has attachments. 
1.DELEGATION-Michael Summers_Redacted.pdf

Michael Summers, addressed Council with respect to Staff Report DS-22-23

6.
PUBLIC MEETING

 

7.
PRESENTATIONS

 

8.
ITEMS FOR CONSIDERATION

 

8.1
Notice of Intention to Designate 22 King Street - Alexander Hogg Stone

This item has attachments. 
1.Notice of Intention to Designate_22 King Street_ Alexander Hogg Stone House.pdf
2.Appendix ‘1’_Reasons for Designation for 22 King Street_ Alexander Hogg Stone House.pdf
3.Appendix 2_22KingSt_Heritage Compliance Review and Recommendation Letter_WSP.pdf
4.Appendix 3_22KingSt_Heritage Attributes Photos_WSP.pdf
  • Res. 065-23
    Moved byCouncillor Challinor
    Seconded byCouncillor Ali

    THAT Staff Report DS-022-23 be received;


    AND THAT Milton Council recognizes the historic house at 22 King Street in the Town of Milton as being of heritage significance;


    AND THAT Milton Council designate the property under Part IV of the Ontario Heritage Act, R.S.O. 1990, c. O.18 for the reasons outlined in the Reasons for Designation attached as Appendix 1 to this Report;


    AND THAT the Town Clerk provides the Notice of Intention to Designate as outlined in Section 29 (4) of the Ontario Heritage Act;


    AND FURTHER THAT once the thirty-day objection period has expired and if there are no objections, a designation by-law is brought forward for Council adoption.

    Carried

8.2
Purchasing Various – April 2023

This item has attachments. 
1.Purchasing Various - April 2023.pdf
2.Schedule A - Reserve and Reserve Fund Transfers.pdf
3.Schedule B - Tender Award 23-01-00050 2023 Expanded Asphalt Program.pdf
4.Schedule C - Tender Award 23-076 - Concrete Sidewalk Curb Reconstruction Program.pdf
5.Schedule D - Tender Award 22-01-00508 - Fifth Line (Main to Derry).pdf
6.Schedule E - Proposal Award 23-533 - Consulting Services for the Milton Transit Service Review and Master Plan Update.pdf
7.Schedule F - Proposal Award 23-557 Holistic Monitoring Program.pdf
8.Schedule G - Proposal Award 23-294 Locate Services Provider.pdf
9.Schedule H - Contract Renewal - Consulting Services for the 2024 Asphalt Overlay Program.pdf
10.Schedule I - Contract Renewal - Consulting Services for the 2024 Expanded Asphalt Program.pdf
11.Schedule J - Contract Renewal - Duncor - Joint Micro Paving Program (HCPG Milton).pdf
12.Schedule K - Contract Increase for Data Domain Storage Equipment.pdf
13.Schedule L - Contract Increase Engineering - WSP CA Fifth.pdf
  • Res. 066-23
    Moved byCouncillor Malboeuf
    Seconded byCouncillor Ali

    THAT Council approve the budget amendments and related funding sources as outlined on Schedule A;

     

    THAT the tender award for the 2023 Expanded Asphalt Program to Cox Construction Limited in the total amount of $2,598,612 (exclusive of HST) be approved as outlined on Schedule B.

     

    THAT the tender award for the Concrete Sidewalk Curb Reconstruction Program to Pennate Concrete Time 616 Inc. for up to a five-year term in the estimated amount of $1,249,925 (exclusive of HST) be approved as outlined on Schedule C.

     

    THAT the tender for the Fifth Line Reconstruction, 208m South of Derry Road to 70m South of Main Street East be awarded to Graham Bros. Construction Limited in the total amount of $16,487,620 (exclusive of HST) as outlined on Schedule D.

     

    THAT the award of the proposal for Consulting Services for the Milton Transit Service Review and Master Plan Update to Arcadis IBI Group in the total amount of $209,816 (exclusive of HST) be approved as outlined on Schedule E.

     

    THAT the award of the proposal for Consulting Services for the Town of Milton Holistic Monitoring Program to Aquafor Beech Limited in the total amount of $786,477.00 (exclusive of HST) be approved as outlined on Schedule F.

     

    THAT the award of the proposal for Locating Services for Town Owned Underground Infrastructure to PVS Contractors Inc. in the total amount of $331,883 (exclusive of HST) be approved as outlined on Schedule G.

     

    THAT the contract renewal to WSP E&I Canada Limited for the Design of the 2024 Asphalt Overlay Program in the total amount of $387,074 (exclusive of HST) be approved as outlined on Schedule H. 

     

    THAT the delegated authority to award the contract administration of the 2024 Asphalt Overlay Program to WSP E&I Canada Limited in the estimated amount of $454,385 (exclusive of HST) be approved subject to Council approval of the 2024 budget as outlined on Schedule H.

     

    THAT the contract renewal to CIMA Canada Inc. for the Design of the 2024 Expanded Asphalt Program in the total amount of $204,200 (exclusive of HST) be approved as outlined on Schedule I.

     

    THAT the delegated authority to proceed with the award of the contract administration of the 2024 Expanded Asphalt Program to CIMA Canada Inc. in the estimated amount of $135,910 (exclusive of HST) be approved subject to Council approval of the 2024 budget as outlined on Schedule I.

     

    THAT the contract for the Joint Micro Paving Program be renewed with Duncor Enterprises Inc. for the period April 1, 2023 to March 31, 2024 in the estimated annual amount of $1,157,710 (exclusive of HST) as outlined on Schedule J.

     

    THAT the contract increase for additional Dell data domain backup storage equipment to Dell Canada in the total amount of $56,089 (exclusive of HST) be approved as outlined in Schedule K.

     

    THAT the contract increase to WSP Canada Group Limited for Contract Administration for Fifth Line (Main Street to Derry Road) in the total amount of $1,094,528 (exclusive of HST) be approved as outlined on Schedule L.

     

    THAT the Manager, Purchasing and Supply Chain Management be authorized to execute the contract(s), as outlined by the purchasing by-law, and the Mayor and the Town Clerk be authorized to sign any required paperwork.

    Carried

8.3
Street Name Bank Recommendation Report

This item has attachments. 
1.Street Name Bank Recommendation Report (1).pdf
2.Appendices A-C Street Name Bank recommendation report_ April 2023_rev01(1).pdf
  • Res. 067-23
    Moved byCouncillor Challinor
    Seconded byCouncillor Ali

    THAT Report DS-025-23, be APPROVED and;

     

    THAT Council APPROVE the inclusion of additional street names to the Street Name Bank, tabled in Appendix ‘A’ to report DS-025-23 as amended to include Richardson and;

     

    THAT Council APPROVE the inclusion of additional street names to the Alternate Street Name Bank, tabled in Appendix ‘C’ to report DS-025-23.

    Carried

    *This resolution varies from the report recommendation. 


9.
REGIONAL COUNCIL UPDATE

 

10.
STATEMENT BY MEMBERS

 

11.
CONFIDENTIAL SESSION

 

12.
OPEN SESSION

 

13.
BY-LAWS

 
  • Res. 068-23
    Moved byCouncillor Malboeuf
    Seconded byCouncillor Ali

    THAT By-law Numbers 025-2023 & 026-2023, be READ, PASSED AND NUMBERED;


    AND THAT the Mayor and the Town Clerk be authorized to sign the said By-laws, seal them with the seal of the Corporation and that they be engrossed in the By-law Book.

    Carried

13.1
025-2023 General Signing By-law April 17, 2023

This item has attachments. 
1.025-2023 General Signing By-law April 17, 2023.pdf

BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF DOCUMENTS 

Pursuant to:  CORS-024-23 CL - April 17, 2023

13.2
026-2023 Confirm Proceedings By-law April 17, 2023

This item has attachments. 
1.026-2023 Confirm Proceedings By-law April 17, 2023.pdf

BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL OF THE CORPORATION OF THE TOWN OF MILTON AT ITS MEETING HELD APRIL 17, 2023

14.
ADJOURNMENT

 

There being no further business to discuss the Chair adjourned the meeting at 7:36 p.m.

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