The Corporation of the

Town of Milton

COUNCIL MINUTES

Monday, September 11, 2023 at 7:00 P.m. - 10:00 P.m.

Town Hall

150 Mary Street, Milton, ON L9T 6Z5

Members Present:

• Mayor Krantz, 
• Councillor Ali, 
• Councillor Best, 
• Councillor Challinor, 
• Councillor Malboeuf, 
• Councillor Tesser Derksen, 
• Councillor Ijaz, 
• Councillor Marshall, 
• and Councillor Khalqi 

The Council for the Corporation of the Town of Milton met in regular session at 7:00 p.m. This meeting was held as a hybrid meeting with Members of Council having the opportunity to participate in-person at Town Hall or electronically.

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1.

MOMENT OF SILENT REFLECTION / O’ CANADA / TRADITIONAL LAND ACKNOWLEDGEMENT

2.

AGENDA ANNOUNCEMENTS / AMENDMENTS

The Town Clerk noted that on Friday, September 8, 2023, a revised agenda was posted to the Town website with the inclusion of Staff Report CORS-045-23 Purchasing Various report, a revision to Appendix E of report CORS-042-23, and some minor housekeeping and re-numbering edits to agenda items 8.3, 14.4, 14.5 and 14.6

Furthermore, the Town Clerk noted that later on the agenda, there is a statutory public meeting scheduled with regard to a Zoning By-law Amendment application by Mattamy (Milton West) Limited, applicable to lands located at northwest corner of Britannia Road and Regional Road 25.  During the course of the live meeting, members of the public who wish to speak can connect via phone only by dialing a dedicated phone number 1-[phone], or they can email , and they will be given step-by-step instructions on how to enter and participate in the meeting via phone. 

Staff will work to assist each of the callers for this public meeting and will start and end each of the calls in order they are received.

She also noted that these instructions will be provided again at the beginning of the public meeting.  Information about how to connect will also be scrolling across the livestream video. 

3.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

None.

At this point in the meeting, Mayor Krantz turned the Chair Position over to Acting Chair, Councillor Best.

4.

CONSENT ITEMS

• Res. 123-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Challinor

  THAT Consent item 4.1 be approved. 

  Carried

4.1

Minutes of the Council meeting held on July 17, 2023

5.

DELEGATIONS

6.

PUBLIC MEETING

6.1

Public Meeting: Zoning By-law Amendment Application by Mattamy (Milton West) Limited, applicable to lands located at northwest corner of Britannia Road and Regional Road 25 (Town File: Z-02/18)

Jill Hogan, Commissioner, Development Services, Catherine McEwan, Korsiak, Shane Cooney, Korsiak, Taryn Green, RWDI, representatives for the applicant, and resident Oliver Park addressed Council with respect to Staff Report DS-040-23. 

As no further members of the public came forward at this time, the Acting Chair closed the public meeting.

• Res. 124-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Challinor

  THAT Report DS-040-23, be received  for information. 

  Carried

7.

PRESENTATIONS

7.1

2024 Budget Call Report

Glen Cowan, Chief Financial Officer & Treasurer addressed Council with respect to Staff Report CORS-042-23. 

• Res. 125-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Challinor
  1. THAT the Mayor be requested to consider the following when preparing the 2024 Proposed Budget for Council consideration:
     1. That the 2024 Capital and Operating Budgets and Forecasts be prepared in alignment with the Town’s Council-approved strategic plans and long-term studies (example: Strategic Plan, Official Plan, Asset Management Plan, Fiscal Impact Studies, Master Plans etc.)
     2. That the 2024 Proposed Operating Budget be presented with a residential property tax increase of approximately 9.5% on the Town portion of the total tax levy (for an estimated total residential property tax increase of 5.37% when the Region and Education portions are considered)
  2. THAT staff be directed to prepare a Capital and Operating Budget Reference Document for the Mayor and Council to consider.
  3. THAT staff be directed to present options to reduce the tax levy impact for the year 2024 as well as opportunities for additional investment.
  Carried

8.

ITEMS FOR CONSIDERATION

8.1

Capital Variance Report – June 2023

• Res. 126-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Challinor

  THAT the new budget adjustments that amount to a net decrease of $4,774,119 to approved capital projects, including the transfers to/from reserves and reserve funds as summarized in the Financial Impact section of report CORS-044-23, be approved; 

  THAT the capital projects identified as pending closure in Appendix B, with an approved budget totalling $12,250,734 be closed.

  Carried

8.2

Waive Rules of Procedure to Permit NOM Consideration at Council Meeting

• Res. 127-23
  Moved by Gordon A. Krantz
  Seconded by Councillor Tesser Derksen

  WHEREAS Procedure By-law 007-2019, provides that Notices of Motion shall not be discussed or debated upon introduction, but shall be included on the next regular Council meeting agenda for consideration; 

  AND WHEREAS Section 7.9.3 of the Town of Milton Procedure By-Law 007-2019, as amended, permits a Notice of Motion to be considered upon its introduction by an affirmative vote of two-thirds of the Members present;

  AND WHEREAS it is deemed impractical or not in the best interests of the Town of Milton to delay consideration;

  THEREFORE BE IT RESOLVED THAT the pertinent rules contained in Section 7.9 of Procedure By-law 007-2019, be waived to permit the introduction and consideration by Council of the Notice of Motion on the Council agenda pertaining to the Support Resolution for Niagara Escarpment Biosphere (NEB).

  Carried

8.3

Support Resolution for Niagara Escarpment Biosphere (NEB) - Mayor Krantz

• Res. 128-23
  Moved by Gordon A. Krantz
  Seconded by Councillor Tesser Derksen

  WHEREAS the Niagara Escarpment, from Queenston in the south to Tobermory in the north, has been recognized by the United Nations Educational, Scientific and Cultural Organization (UNESCO) as a World Biosphere since 1990;

  AND WHEREAS the Niagara Escarpment Biosphere (NEB) provides a range of very positive returns to Ontarians, including but not limited to promoting biodiversity of both flora and fauna, open landscape, productive agriculture and agri-tourism, traditional Indigenous knowledge and cultural history, eco-system services, a living laboratory for learning, carbon sequestration, climate change mitigation and adaptation;

  AND WHEREAS the NEB is integral to the protection and enhancement agenda for the Great Lakes, especially since several of Ontario’s major riverine systems have their headwaters within the NEB that in turn feed into each of Lake Huron, Lake Erie, Lake Ontario and Georgian Bay;

  AND WHEREAS oversight of the NEB has successfully transitioned from the Ontario governmental agency, the Niagara Escarpment Commission to a citizen-centred, not-for-profit organization, namely the Niagara Escarpment Biosphere Network (NEBN);

  AND WHEREAS the NEBN has been established as a Co-Leadership model between Indigenous and Non-indigenous leaders, with a key objective of establishing the future direction of the NEBN as a model of delivering on the worthy goals of Canada’s Truth and Reconciliation Commission as well as a demonstrated commitment to the United Nation’s Declaration on the Rights of Indigenous Peoples;

  AND WHEREAS the NEBN has made and continues to demonstrate its commitment to partner engagement and collaboration across many sectors and interests, including municipal, environmental, tourism, educational, youth, economic, research, and more;

  AND WHEREAS the Town of Milton has demonstrated its commitment to the integrity of the NEB through policy and action over many decades;

  AND WHEREAS the NEBN is seeking continuation of the official UNESCO Biosphere designation for the NEB, with the support of those who call the NEB home for work, play and study;

  NOW THEREFORE BE IT RESOLVED THAT the Town of Milton strongly supports the continuation of the UNESCO Biosphere designation for the Niagara Escarpment and for the oversight model that has been established with the NEBN.

   

  Carried

8.4

Kite fighting - Councillor Ali

• Res. 129-23
  Moved by Councillor Ali
  Seconded by Councillor Khalqi

  WHEREAS kite fighting is a game that involves trying to cut another player's kite line. The final kite remaining in the air is the winner of the fight;

  WHEREAS the game poses serious safety concerns, as it typically involves super-sharp string to attack and cut opponents kite lines and players usually replace regular kite string with sharper material like metal filament, piano wire, fishing line and line coated with glass fragments;

  WHEREAS numerous Milton residents have reached out with complaints of sharp glass coated strings harming local wildlife and in one instance slicing a side view mirror right off a residents car;

  WHEREAS Town of Oakville recently banned kite fighting which will just push it into Milton;

  THEREFORE BE IT RESOLVED THAT staff be directed to bring back a staff report before Spring 2024 regarding options for the enforcement of fighting kites including, but not limited to, the proper disposal of kite strings and the potential to ban fighting kites within the Town on public and private property.

  Carried

8.5

Purchasing Various – September 2023

• Res. 130-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Challinor

  THAT Council approve the budget amendments and related funding sources as outlined on Schedule A;

  THAT the contract renewals for winter control services for the 2023/2024 season be approved in the estimated amounts (excluding HST) shown below and as outlined in Appendix B:

  • AG Jones Services Limited - $270,600
  • Associated Paving - $31,700
  • Blue Chip Building Restoration Ltd. - $1,281,775
  • Duff Contracting - $83,000

  THAT the contract extensions for winter control services for the 2023/2024 season be approved in the estimated amounts (excluding HST) shown below and as outlined in Appendix B: 

  • Jones Ag Services Limited - $45,100
  • Blue Chip Building Restoration Ltd. - $423,800

  THAT the contract renewal for Road Salt to Compass Minerals Canada Corp. for the one year period from October 1, 2023 to September 30, 2024 be approved in the estimated amount of $1,664,000 (exclusive of HST) as outlined on Schedule C.

  THAT the delegated authority to award each of the three (3) remaining one-year optional contract renewal terms for years three to five in the total estimated amount of $5,300,000 (exclusive of HST) be approved as outlined on Schedule C.

  THAT the delegated authority to award the tender for the Campbellville Road Guiderail Replacement in the estimated amount of $1,148,010 (including HST rebate) be approved as outlined on Schedule D.

  THAT the three (3) year contract increase for GIS Services to ESRI Inc. in the amount of $323,400 (exclusive of HST) be approved as outlined on Schedule E.

  THAT a new five (5) year contract increase for a Point of Sale Solution (excluding concessions) to Xplor Recreation in the amount of $336,700 (exclusive of HST) be approved as outlined on Schedule F.

  THAT the contract awards for emergency site fuel clean-up to Accuworx Inc. and Edgar Howden and Sons Ltd., and for consulting services to GM BluePlan Engineering Ltd. in the total amount of $173,618.60 (exclusive of HST) be received for information as outlined on Schedule G.

  THAT the contract increase for additional consulting services in relation to the Peru Road Bridge Removal and Cul-de-Sac to GM BluePlan Limited in the amount of $9,080 (excl. HST) be received for information as outlined on Schedule H.

  THAT the proposal for the Environmental Assessment for the Construction of Main Street East, Fifth Line to Trafalgar Road be awarded to CIMA Canada Inc. in the total amount of $792,800 (exclusive of HST) as outlined on Schedule I.

  THAT the contract increase to Consat Canada Inc. for telematics for Milton Transit in the estimated  amount of $110,000 (exclusive of HST) be approved as outlined on Schedule J.  

  THAT the Manager, Purchasing and Supply Chain Management be authorized to execute the contract(s), as outlined by the purchasing by-law, and the Mayor and the Town Clerk be authorized to sign any required paperwork.

  Carried

9.

INTRODUCTION OF NOTICE OF MOTION

9.1

Declaration of Intimate Partner Violence an Epidemic - Councillor Ali

This motion is to be considered at the October 23,  2023 Council meeting.

10.

REGIONAL COUNCIL UPDATE

11.

STATEMENT BY MEMBERS

12.

CONFIDENTIAL SESSION

Council did not convene into confidential session and made the following resolutions in open session:

13.

OPEN SESSION

• Res. 131-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Challinor

  THAT the recommendations contained in Staff Report CORS-043-23 be approved.

  Carried
• Res. 132-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Challinor

  THAT the recommendations contained in Staff Report CORS-046-23 be approved.

  Carried

14.

BY-LAWS

• Res. 133-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Challinor

  THAT By-law Numbers 065-2023, 066-2023,067-2023, 068-2023,069-2023,& 070-2023, be READ, PASSED AND NUMBERED;

  AND THAT the Mayor and the Town Clerk be authorized to sign the said By-laws, seal them with the seal of the Corporation and that they be engrossed in the By-law Book.

  Carried

14.1

065-2023 Uniform Traffic By-law 1984-1, Schedules 1, 3, 23

14.2

066-2023 Lift .3m Reserve Block 207 Plan 20M-1219

14.3

067-2023 Lift .3m Reserve Part of Block 13 Part 1 and 2 Plan 20R-22464

14.4

068-2023 Integrity Commissioner Appointment - and Repeal By-law 058-2018

14.5

069-2023 General Signing By-law

14.6

070-2023 Confirm Proceedings By-law

15.

ADJOURNMENT

There being no further business to discuss the Acting Chair adjourned the meeting at 8:51 p.m.