The Corporation of the

Town of Milton

COUNCIL MINUTES

Monday, December 18, 2023 at 7:00 P.m. - 10:00 P.m.

Town Hall

150 Mary Street, Milton, ON L9T 6Z5

Members Present:

• Mayor Krantz, 
• Councillor Ali, 
• Councillor Best, 
• Councillor Challinor, 
• Councillor Malboeuf, 
• Councillor Tesser Derksen, 
• Councillor Ijaz, 
• Councillor Marshall, 
• and Councillor Khalqi 

The Council for the Corporation of the Town of Milton met in regular session at 7:00 p.m. This meeting was held as a hybrid meeting with Members of Council having the opportunity to participate in-person at Town Hall or electronically.

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1.

MOMENT OF SILENT REFLECTION / O’ CANADA / TRADITIONAL LAND ACKNOWLEDGEMENT

2.

AGENDA ANNOUNCEMENTS / AMENDMENTS

The Town Clerk advised that, on Friday, December 15, 2023, a revised agenda was posted to the Town website with the addition of Items for Consideration 8.9, Staff Report CORS-061-23 regarding Municipal Capital Facilities Designation – Turf Dome.  Also, minor edits have been made to mapping on technical reports to correct a formatting error

The Town Clerk noted that, later on today’s agenda, there will be one statutory public meeting held.  She noted that this public meeting is with regard to Zoning By-law Amendment Application by CJJ Holdings Limited, applicable to lands known as Part Lot 5, Concession 2 (Esquesing).

The Town Clerk provided instructions on how to participate in the public meeting virtually.  .

3.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

3.1

Councillor Best - Minutes of the Council Meeting held on December 4th, 2023

Councillor Best disclosed a pecuniary interest on Item # 4.3 under Section 4 – Consent Items, because his wife works for the Community Services department of the Town of Milton as an instructor.

3.2

Councillor Marshall - 2023 Milton Community Fund Allocations

Councillor Marshall disclosed a pecuniary interest on Item # 8.1 under Section 8 – Items for Consideration, because her husband is a member of the Community Fund Advisory Committee.

3.3

Councillor Ali - 2023 Milton Community Fund Allocations

Councillor Ali disclosed a pecuniary interest on application number 6 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because she serves on the executive board.

Councillor Ali disclosed a pecuniary interest on application number 30 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because she is a paying member of the association.

Councillor Ali disclosed a pecuniary interest on application number 38 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because her son is part of the soccer club and plays on a team.

3.4

Councillor Tesser Derksen - 2023 Milton Community Fund Allocations

Councillor Tesser Derksen disclosed a pecuniary interest on application number 6 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because she serves on the executive board.

Councillor Tesser Derksen disclosed a pecuniary interest on application number 12 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because an immediate family member is a member of FAS.

3.5

Councillor Challinor - 2023 Milton Community Fund Allocations

Councillor Challinor II disclosed a pecuniary interest on application number 24 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because he is the President of the Milton Historical Society and had made application for the community grant on behalf of the organization.

3.6

Councillor Khalqi - Support for Halton Police Board Resolution re: Auto Theft in Canada - Councillor Ali

Councillor Khalqi disclosed a pecuniary interest on Item # 8.8 under Section 8 – Items for Consideration, because he is a police officer.

4.

CONSENT ITEMS

At this point in the meeting, Mayor Krantz turned the Chair Position over to Acting Chair, Councillor Tesser Derksen.

• Res. 172-23
  Moved by Councillor Ali
  Seconded by Councillor Challinor

  THAT Consent Items 4.1 to 4.8 be approved, save and except item numbered 4.3.

   

  Carried

  ^{*This recommendation varies from the recommendation contained in the Agenda.}

  
  

• Councillor Best disclosed a pecuniary interest and refrained from discussion and voting on the following resolution:

  Res. 173-23
  Moved by Councillor Ali
  Seconded by Councillor Challinor

  THAT Consent Item numbered 4.3 be approved.

  Carried

  ^{*This recommendation varies from the recommendation contained in the Agenda.}

  
  

4.1

Minutes of the Council Meeting held on November 13, 2023

4.2

Minutes of the Council Workshop held on November 27, 2023

4.3

Minutes of the Council Meeting held on December 4th, 2023

• Councillor Best declared a conflict on this item. (Councillor Best disclosed a pecuniary interest on Item # 4.3 under Section 4 – Consent Items, because his wife works for the Community Services department of the Town of Milton as an instructor.)

4.4

Housekeeping Updates to Records Retention By-Law

• THAT the necessary by-law, included on the December 18, 2023 Council Meeting agenda, be considered for approval.

4.5

Trafalgar and Agerton Master Environmental Servicing Plan - Budget Increase, Funding Agreement and Contract Increase

• THAT Council approve a budget increase of $338,127 (inclusive of HST) for the Trafalgar and Agerton Master Environmental Servicing Plan (MESP) funded by the Milton P4 Trafalgar Landowners Group;

  AND THAT the Mayor and Town Clerk be authorized to execute a funding agreement between the Town and the Milton P4 Trafalgar Landowners Group for the Trafalgar and Agerton MESP budget increase;

  AND THAT the Commissioner of Development Services be given delegated authority to negotiate a draft funding agreement prior to execution; subject to the satisfaction of the Chief Financial Officer/Treasurer and the Town’s legal counsel;

  AND THAT upon execution of the funding agreement, Council authorize a contract increase of $261,981.90 (exclusive of HST) to WSP for the completion of the Trafalgar and Agerton MESP;

  AND THAT the Manager, Purchasing and Supply Chain Management be authorized to execute the contract changes, as outlined by the purchasing by-law.

4.6

Recommendation Report - Notice of Intention to Designate - 94 Victoria Street - Jane McCann House

• THAT Staff Report DS-063-23 entitled: “Notice of Intention to Designate - 94 Victoria Street - Jane McCann House be received;

  THAT Milton Council recognizes the historic house at 94 Victoria Street in the Town of Milton as being of heritage significance;

  THAT Milton Council designate the property under Part IV of the Ontario Heritage Act, R.S.O. 1990, c. O.18 for the reasons outlined in the Reasons for Designation attached as Appendix 1 to this Report;

  AND THAT the Town Clerk provides the Notice of Intention to Designate as outlined in Section 29 (4) of the Ontario Heritage Act;

  AND FURTHER THAT once the thirty-day objection period has expired and if there are no objections, a designation by-law is brought forward for Council adoption.

4.7

Recommendation Report - Notice of Intention to Designate - 200 Martin Street - Walter Dickin House

• THAT Staff Report DS-064-23 entitled: “Notice of Intention to Designate - 200 Martin Street - Walter Dickin House be received;

  THAT Milton Council recognizes the historic house at 200 Martin Street in the Town of Milton as being of heritage significance;

  THAT Milton Council designate the property under Part IV of the Ontario Heritage Act, R.S.O. 1990, c. O.18 for the reasons outlined in the Reasons for Designation attached as Appendix 1 to this Report;

  AND THAT the Town Clerk provides the Notice of Intention to Designate as outlined in Section 29 (4) of the Ontario Heritage Act;

  AND FURTHER THAT once the thirty-day objection period has expired and if there are no objections, a designation by-law is brought forward for Council adoption.

4.8

Capital and Operating Financial Statements – October 2023

• THAT report CORS-059-23 covering the capital and operating financial statements as at October 31, 2023, be received for information.

5.

DELEGATIONS

6.

PUBLIC MEETING

6.1

Public Meeting and Initial Report: Zoning By-law Amendment Application by CJJ Holdings Limited, applicable to lands known as Part Lot 5, Concession 2 (Esquesing). (Town File: Z-10/23)

Clare Riepma, Planner, representative for the applicant, addressed Council with respect to Staff Report DS-058-23.

As no members of the public came forward at this time, the Acting Chair closed the public meeting.

• Res. 174-23
  Moved by Councillor Ali
  Seconded by Councillor Challinor

  THAT Development Services Report DS-058-23 be received for information.

  Carried

7.

PRESENTATIONS

8.

ITEMS FOR CONSIDERATION

8.1

2023 Milton Community Fund Allocations

• Councillor Marshall declared a conflict on this item. (Councillor Marshall disclosed a pecuniary interest on Item # 8.1 under Section 8 – Items for Consideration, because her husband is a member of the Community Fund Advisory Committee.)
• Councillor Ali declared a conflict on this item. (Councillor Ali disclosed a pecuniary interest on application number 6 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because she serves on the executive board. Councillor Ali disclosed a pecuniary interest on application number 30 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because she is a paying member of the association. Councillor Ali disclosed a pecuniary interest on application number 38 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because her son is part of the soccer club and plays on a team.)
• Councillor Tesser Derksen declared a conflict on this item. (Councillor Tesser Derksen disclosed a pecuniary interest on application number 6 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because she serves on the executive board. Councillor Tesser Derksen disclosed a pecuniary interest on application number 12 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because an immediate family member is a member of FAS.)
• Councillor Challinor declared a conflict on this item. (Councillor Challinor II disclosed a pecuniary interest on application number 24 of Schedule C, contained in Item # 8.1 under Section 8 – Items for Consideration, because he is the President of the Milton Historical Society and had made application for the community grant on behalf of the organization.)

• Councillor Marshall disclosed a pecuniary interest and refrained from discussion and voting on the following resolution:

  Res. 175-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Best

  THAT Milton Community Fund applications numbered 1 to 53, save and except numbers 6, 12, 24, 30 and 38 contained in Schedule C, be approved; 

  AND THAT the Mayor and Clerk be authorized to execute any agreements associated with the approved recommendations contained within the Staff Report COMS-011-23.

  Carried

• Councillor Marshall and Councillor Challinor II disclosed a pecuniary interest and refrained from discussion and voting on the following resolution:

  Res. 176-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Best

  THAT Community Fund application number 24 (Milton Historical Society) contained in Schedule C be approved.

  Carried

• Councillor Marshall and Councillor Ali disclosed a pecuniary interest and refrained from discussion and voting on the following resolution:

  Res. 177-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Best

  THAT Community Fund application number 30 (Milton Pickleball Association) contained in Schedule C be approved.

  Carried

• Councillor Marshall and Councillor Ali disclosed a pecuniary interest and refrained from discussion and voting on the following resolution:

  Res. 178-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Best

  THAT Community Fund application number 38 (Milton Youth Soccer Club) contained in Schedule C be approved.

  Carried

• Councillor Tesser Derksen disclosed a pecuniary interest on the following item, turned the Chair Position over to the Mayor and refrained from discussion and voting on the following resolution:

  Councillor Marshall and Councillor Ali disclosed a pecuniary interest and refrained from discussion and voting on the following resolution:

  Res. 179-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Best

  THAT Community Fund application number 6 (Canadian Federation of University Women Milton) contained in Schedule C be approved.

  Carried

• Councillor Marshall and Councillor Tesser Derksen disclosed a pecuniary interest and refrained from discussion and voting on the following resolution:

  Res. 180-23
  Moved by Councillor Malboeuf
  Seconded by Councillor Best

  THAT Community Fund application number 12 (Fine Arts Society Milton) contained in Schedule C be approved.

  Carried

8.2

Technical Report: Zoning By-law Amendment Application by 150 Steeles Milton Inc. applicable to lands legally described as Part of Lot 15, Concession 2, former Geographic Township of Trafalgar and municipally known as 150 Steeles Avenue East 

At this point in the meeting, Mayor Krantz turned the Chair Position back over to Acting Chair, Councillor Tesser Derksen.

• Res. 181-23
  Moved by Councillor Ali
  Seconded by Councillor Challinor

  THAT Report DS-059-23 outlining an amendment to the Town of Milton Zoning By-law 016-2014, as amended, to implement the refined limits of the Natural Heritage System BE APPROVED;

  AND THAT staff be authorized to bring forward an amending Zoning By-law in accordance with Appendix 1 to Report DS-059-23 for Council adoption;

  AND THAT the Commissioner of Development Services forward this report to the Provincial Ministers of Health, Education, Transportation and Infrastructure and Metrolinx with a request to review and plan for future Milton District Hospital, school and transportation expansions;

  AND FURTHER THAT the Commissioner of Development Services forward a copy of this report and Decision to the Region of Halton for their information.

  Carried

8.3

Technical Report: Zoning By-law Amendment Application by Menkes Milton Industrial Inc. applicable to lands legally described as Part of Lot 13, Concession 5, former Geographic Township of Trafalgar and municipally known as 7472 Fifth Line. (Z-14/22)

• Res. 182-23
  Moved by Councillor Ali
  Seconded by Councillor Challinor

  THAT Report DS-062-23 outlining an amendment to to the Town of Milton Zoning By-law 016-2014, as amended, to facilitate the development of an industrial building BE APPROVED

  AND THAT staff be authorized to bring forward an amending Zoning By-law in accordance with Appendix 1 to Report DS-062-23 for Council adoption;

  AND THAT the Commissioner of Development Services forward this report to the Provincial Ministers of Health, Education, Transportation and Infrastructure and Metrolinx with a request to review and plan for future Milton District Hospital, school and transportation expansions;

  AND FURTHER THAT the Commissioner of Development Services forward a copy of this report and Decision to the Region of Halton for their information.

  Carried

8.4

Technical Report: Zoning By-law Amendment Application by Boyne Urban Development Inc. applicable to lands known municipally as 8671 & 8751 Britannia Road (Town File: Z-02/21)

• Res. 183-23
  Moved by Councillor Best
  Seconded by Councillor Malboeuf

  THAT Application Z-02/21 for an amendment to the Town of Milton Comprehensive Zoning By-law 016-2014, as amended, to change the current Future Development (FD) Zone to a Residential Medium Density II Special Provision 340 (RMD2*340) Zone to permit the development of 64 dwelling units (i.e. a combination of stacked townhouse and multiple dwelling units), BE APPROVED;

  AND THAT staff be authorized to bring forward an amending Zoning By-law in accordance with the draft By-law attached as Appendix 1 to Report DS-065-23 for Council Adoption.

  Carried

8.5

Purchasing Various – December 2023

• Res. 184-23
  Moved by Councillor Best
  Seconded by Councillor Malboeuf

  THAT Council approve the budget amendments and related funding sources as outlined on Schedule A.

  THAT the contract award for Play Equipment for Various Parks to Openspace Solutions Inc. in the amount of $113,442 (exclusive of HST) for Beaty Trail Park and to ABC Recreation Ltd. in the amount of $138,117.39 (exclusive of HST) for Trudeau Park be approved as outlined on Schedule B.

  THAT the contract award for Transit Bus Purchases to Nova Bus in the amount of $5,376,827 (exclusive of HST) be approved as outlined on Schedule C.

  THAT the contract increase for Engineering Review of the Design of the Boyne Active Transportation Link to Canadian National (CN) in the upset amount of $60,000 (exclusive of HST) be approved as outlined on Schedule D.

  THAT the contract increase for Dedicated Internet Connections at Town Facilities to Rogers Communications Canada Inc. in the amount of $176,400 (exclusive of HST) be approved as outlined on Schedule E.
  THAT Council approve the Limited Tendering awards for 2023 as per the list of suppliers provided on Schedule F.

  THAT the contract increase for John Tonelli Parking Lot Improvements to GM BluePlan Engineering Limited in the amount of $16,006 (exclusive of HST) be received for information as outlined on Schedule G.

  THAT the contract increase for Pavement Line Marking to Almon Equipment Limited in the amount of $65,019 (exclusive of HST) be received for information as outlined on Schedule H.

  THAT the contract increase for Winter Control to Associated Paving & Materials Ltd. in the estimated amount of $80,000 (exclusive of HST) be received for information as outlined on Schedule I.

  THAT the contract increase for implementation of Phase 2 of the Human Resource Information System to Workday Limited in the amount of $312,461 (exclusive of HST) be received for information as outlined on Schedule J.

  THAT the delegated authority to rectify the emergency events to the air supported structure (dome) at St. Francis Xavier Catholic Secondary School be received for information as outlined on Schedule K.

  THAT the contract award for Street Light and Pole Condition Assessment to R.V. Anderson Associates Limited in the amount of $121,783 (exclusive of HST) be received for information as outlined on Schedule L.

  THAT the single source award for Asbestos Assessments of Town Facilities to Pinchin Ltd. in the amount of $28,705 (exclusive of HST) be received for information as outlined on Schedule M.

  THAT the single source award for Real Estate Services to Royal Lepage Meadowtowne Realty (Phil Prestidge) in the upset amount of $50,000 (exclusive of HST) be received for information as outlined on Schedule N.

  THAT the Manager, Purchasing and Supply Chain Management be authorized to execute the contract(s), as outlined by the purchasing by-law, and the Mayor and the Town Clerk be authorized to sign any required paperwork.

  Carried

8.6

Post-secondary Supplementary Transit Service

• Res. 185-23
  Moved by Councillor Best
  Seconded by Councillor Malboeuf

  THAT staff be delegated the authority to negotiate the final terms of the agreements with Wilfrid Laurier University and Conestoga College for the provision of supplemental transit services, such that the incremental service cost is fully funded through the agreements.

  THAT the Senior Director, Strategic Initiatives & Business Development be delegated the authority to determine the final terms of the agreement, and make any necessary adjustments to the agreements, subject to input from the Town’s legal counsel. 

  THAT the Mayor and Town Clerk be delegated the authority to execute the final agreements, and any resulting amendments that may be required.

  THAT the Manager of Purchasing and Supply Chain Management, in consultation with the Director, Transit Services, be delegated the authority to approve any revisions that may be required to the existing contract with Diversified Transportation Ltd. in order to enact the resulting transit service enhancements that are funded through agreements noted above.

  Carried

8.7

Waive Rules of Procedure to Permit NOM Consideration at Council Meeting

• Res. 186-23
  Moved by Councillor Ali
  Seconded by Councillor Malboeuf

  WHEREAS Procedure By-law 007-2019, provides that Notices of Motion shall not be discussed or debated upon introduction, but shall be included on the next regular Council meeting agenda for consideration; 

  AND WHEREAS Section 7.9.3 of the Town of Milton Procedure By-Law 007-2019, as amended, permits a Notice of Motion to be considered upon its introduction by an affirmative vote of two-thirds of the Members present;

  AND WHEREAS it is deemed impractical or not in the best interests of the Town of Milton to delay consideration;

  THEREFORE BE IT RESOLVED THAT the pertinent rules contained in Section 7.9 of Procedure By-law 007-2019, be waived to permit the introduction and consideration by Council of the Notice of Motion on the Council agenda pertaining to the Support for Halton Police Board Resolution re: Auto Theft in Canada.

  Carried

8.8

Support for Halton Police Board Resolution re: Auto Theft in Canada - Councillor Ali

• Councillor Khalqi declared a conflict on this item. (Councillor Khalqi disclosed a pecuniary interest on Item # 8.8 under Section 8 – Items for Consideration, because he is a police officer.)

• Councillor Khalqi disclosed a pecuniary interest and refrained from discussion and voting on item # 8.8 below.

  Res. 187-23
  Moved by Councillor Ali
  Seconded by Councillor Malboeuf

  WHEREAS Automobile theft continues to be a serious issue in Canada, with thefts exceeding $1 billion in value having occurred in Canada in 2022 (according to Équité Association);

  WHEREAS Ontario experienced in excess of 30,000 auto thefts in 2022, equating to more than 3 every hour;

  WHEREAS within Halton itself, there were 1,302 reported auto thefts in 2022, marking an alarming rise of 49.3% from the previous year and in the first three months of 2023 vehicle thefts were at 421 which is a 77.7% increase over the same time frame in 2022;

  WHEREAS Auto theft is a national concern that requires the collective commitment of the government, the automobile industry, law enforcement agencies, the insurance industry, and other stakeholders;

  WHEREAS there is a pressing need for more advanced and widespread preventive measures and strategies to curb the rising trend of auto thefts;

  WHEREAS at its meeting of June 29, 2023, the Halton Police Board adopted a resolution included as Attachment #1 calling on the Government of Canada, automobile manufacturers and the insurance industry to embrace a comprehensive approach to combating auto theft in Canada;

  NOW THEREFORE BE IT RESOLVED THAT the Town of Milton Council supports the resolution of the Halton Police Board on the approach to combating auto theft in Milton, Halton Region and Canada;

  AND THAT a copy of this resolution be sent to Hon. Arif Virani, Federal Minister of Justice and Attorney General of Canada, the Hon. Dominic LeBlanc, Federal Minister of Public Safety, the Hon. Harjit Sajjan, Federal Minister of Emergency Preparedness, the Hon. Pablo Rodriguez, Minister of Transport, the Hon. Prabmeet Sarkaria, Minister of Transportation, the Hon. Doug Downey, Attorney General of Ontario, the Hon. Michael Kerzner, Solicitor General of Ontario, Halton MP’s and MPP’s, the Canadian Automobile Association, the Insurance Bureau of Canada, Équité Association, the Canadian Association of Police Governance, the Ontario Association of Police Boards and all Halton municipalities for their information and action.

  Carried

  ^{*This recommendation varies from the recommendation contained in the Notice of Motion}

  
  

8.9

Municipal Capital Facilities Designation – Turf Dome

• Res. 188-23
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT the Council of the Town of Milton hereby determines and declares that the Seasonal Air Supported Structure and Dome Operation (the “Dome”) located at St. Francis Xavier Secondary School and operated via sub-lease agreement with Razor Management Inc. serves a municipal purpose in the form of providing programmable recreational space for public use.

  THAT the Council of the Town of Milton hereby designates the Dome as operated via agreement with Razor Management Inc. as a municipal capital facility under Section 110 of the Municipal Act, 2001.
  THAT the necessary by-law, included on the December 18, 2023 Council meeting agenda to designate the municipal capital facility be considered.

  THAT subject to the approval of the aforementioned by-law to designate, the Town Clerk notify the Minister of Finance, the Municipal Property Assessment Corporation, the Region of Halton, and the four local School Boards within the Town of Milton of the passage of the By-law.  

  Carried

9.

INTRODUCTION OF NOTICE OF MOTION

10.

REGIONAL COUNCIL UPDATE

11.

STATEMENT BY MEMBERS

12.

CONFIDENTIAL SESSION

13.

OPEN SESSION

14.

BY-LAWS

• Res. 189-23
  Moved by Councillor Challinor
  Seconded by Councillor Best

  THAT By-law Numbers 091-2023 through to and including Bylaw 103-2023, be READ, PASSED AND NUMBERED;

  AND THAT the Mayor and the Town Clerk be authorized to sign the said By-laws, seal them with the seal of the Corporation and that they be engrossed in the By-law Book.

   

   

  Carried

14.1

092-2023 Uniform Traffic By-law Schedules 13 and 16

14.2

093-2023 Pt Lot Control, Pony Pines Development Inc PLC-062-23, 20M-1242

14.3

094-2023 Pt Lot Control, Mattamy Homes (Brownbridge) Limited PLC 07-23, 20M-1246

14.4

095-2023 Pt Lot Control, Mattamy Homes (Brownbridge) Limited PLC 08-23, 20M-1246

14.5

096-2023 Records Retention By-law

14.6

097-2023 Borrowing By-law for 2024

14.7

098-2023 ZBA Boyne Urban Devlopments Britannia Rd, File Z-02-21

14.8

099-2023 ZBA 150 Steeles, Concession 2, Trafalgar, File Z-06-23

14.9

100-2023 ZBA Menkes Milton, 7472 Fifth Line, File Z-14-22

14.10

101-2023 Municipal Capital Facilities Designation - Turf Dome

14.11

102-2023 General Signing By-law - December 18, 2023

14.12

103-2023 Confirm Proceedings By-law - December 18, 2023

15.

ADJOURNMENT

There being no further business to discuss the Acting Chair adjourned the meeting at 7:42 p.m.