The Corporation of the
Town of Milton
Consolidated

Council Chambers - Town Hall
150 Mary Street, Milton, ON L9T 6Z5

Monday, November 13, 2023 at 7:00 P.m. - 10:00 P.m.

Town Hall

150 Mary Street, Milton, ON L9T 6Z5

This meeting will be held as a hybrid meeting with Members of Council having the opportunity to participate in-person at Town Hall or electronically. Members of the public can view the meeting by watching the live stream or attend in-person.

Should you wish to delegate to a Council meeting please complete the online delegation form at https://forms.milton.ca/Community/Delegate-Request-Application by 12:00 p.m. (noon) two business days before the meeting is to be held.

---

1.

MOMENT OF SILENT REFLECTION / O’ CANADA / TRADITIONAL LAND ACKNOWLEDGEMENT

2.

AGENDA ANNOUNCEMENTS / AMENDMENTS

3.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

4.

CONSENT ITEMS

4.1

Minutes of the Council Meeting held on October 23, 2023

4.2

Confidential Minutes of Council Meeting held on October 23, 2023

4.3

Streamlining Development Services Process Update

4.4

Notice of Intention to Designate 133, Mill Street - Eli Van Allen House

4.5

Notice of Intention to Designate 337, Oak Street - Alexander Murray House

5.

DELEGATIONS

5.1

Presentations Item #7.1

Subject: Supporting Safe Roads in Milton - 2023 Update

Name: Erin Westman - Elsie MacGill Secondary School Community

5.2

Items for Consideration #8.1

Subject: We Make Milton – Growing in Milton Policy Considerations Report

Name: Kim Bradshaw, Stop Sprawl Halton 

5.3

Items for Consideration # 8.1

Subject: We Make Milton – Growing in Milton Policy Considerations Report

Name: Marina Huissoon, Sustainable Milton 

6.

PUBLIC MEETING

6.1

Public Meeting and Initial Report: Zoning By-law Amendment Application by 150 Steeles Inc. applicable to lands known municipally as 150 Steeles Ave East (Town File: Z-06/23)

• THAT Report DS-048-23, be received for information.

7.

PRESENTATIONS

7.1

Supporting Safe Roads in Milton – 2023 Update

• THAT staff implement four (4) 40km/h Neighbourhood Zones in the area bordered by Derry Road, Bronte Street South, Louis St. Laurent Avenue and Regional Road 25 within Ward 4;

  THAT staff report back to Council in Q1 2024 with a detailed financial impact estimate and proposed implementation plan for the remaining proposed 40km/h Neighbourhood Zones along local and minor collector roads;

  THAT Council approve a budget amendment in the amount of $96,672 to capital project C40010223 - Traffic Infrastructure, funded from the Project Variance Account, for new School Zone Flashers along frontages of Secondary Schools on Arterial Roads;

  AND THAT staff report back to Council in Q1 2024 with a detailed financial impact estimate and proposed implementation plan for the installation of raised crosswalks at school PXOs along Major Collector Roads.

8.

ITEMS FOR CONSIDERATION

8.1

We Make Milton – Growing in Milton Policy Considerations Report

• THAT Council receive Report DS-051-23 for information;

  AND THAT the recommended policy considerations for the theme of Growing in Milton be endorsed by Council and that they be used to guide subsequent stages of We Make Milton.

8.2

Operating Budget Review – September 2023

• THAT the operating report for the nine months ending September 2023 along with a projected year end deficit of $123,523 be received for information.

8.3

Housing Accelerator Fund (HAF) - Update

• 1. THAT Council endorse the updated HAF Application, including the following five (5) additional initiatives as requested by the Federal Minister of Housing, Infrastructure and Communities, as outlined further in ES-011-23:
     1. Permitting four units as-of-right city-wide;
     2. Permitting four storeys as-of-right within 800 metres walking distance of Milton Transit lines;
     3. Designate dedicated staff to implement an affordable housing strategy, which should involve liaising with non-market housing providers and other levels of government, guiding projects through the development and permitting process, and identifying lands for affordable nonmarket housing;
     4. Delegate decision-making power for minor re-zonings, as well as approvals for affordable housing and modular housing, to City staff;
     5. Create incentives to encourage the development of purpose-build rentals and non-market housing.
  2. THAT the implementation of any of the five additional initiatives noted above be contingent on further Council approvals as outlined in the Supplemental Information that the Town provided for the HAF program (Attached herein as Appendix C).
  3. THAT the Commissioner of Development Services be authorized to make any further adjustments required to the Town of Milton’s HAF Application.
  4. THAT the Mayor and Clerk be authorized to execute any agreements that are required in relation to the HAF funding program.

8.4

2023 Halton Region Allocation Program

• THAT this report be received for information.

8.5

Purchasing Various – November 2023

• THAT Council approve the budget amendments and related funding sources as outlined on Schedule A.

  THAT the contract increase for absolute secure access client software to Rogers Communications Canada in the amount of $88,709 (excl. HST) be approved as outlined on Schedule B.

  THAT the contract increase for detailed design for Nipissing Road to WSP Canada Inc. in the amount of $660,600 (excl. HST) be approved as outlined on Schedule C.

  THAT staff be delegated the authority to approve change orders up to a total of 15% of the awarded value to WSP Canada Inc. in relation to the Nipissing Road reconstruction.

  THAT the delegated authority to award the street light and pole condition assessment in the estimated amount of $387,420 (excl. HST) be approved as outlined on Schedule D.

  THAT the contract increase made under delegated authority for additional work required for the Fifth Line Grade Crossing and Widening to Canadian Pacific Railway Company in the amount of $354,427 (excl. HST) be received for information as outlined in Schedule E.

  THAT the contract increase made under delegated authority for Environmental Assessment of the Peru Road Bridge Removal and Cul-de-Sac Implementation to GM BluePlan Engineering Limited in the amount of $9,080 (excl. HST) be received as outlined in Schedule F.

  THAT the contract award made under delegated authority for Campbellville Road Guide Rail Upgrades to Powell Contracting Limited in the amount of $1,266,870 (excl. HST) be received as outlined in Schedule G.

  THAT the single source award made under delegated authority to conduct a Feasibility Study for the Milton Transit Garage to WSP Canada Limited in the amount of $66,710 (excl. HST) be received as outlined in Schedule H.

  THAT staff be delegated the authority to make a single source award to Pinchin Ltd. to undertake Asbestos Assessments for select Town facilities, and that details of the award be reported back to Council for information.

  THAT the Manager, Purchasing and Supply Chain Management be authorized to execute the contract(s), as outlined by the purchasing by-law, and the Mayor and the Town Clerk be authorized to sign any required paperwork.

8.6

Notice of Motion - Tesser Derksen 

Review of Warrants for Crossing Guards

9.

INTRODUCTION OF NOTICE OF MOTION

10.

REGIONAL COUNCIL UPDATE

11.

STATEMENT BY MEMBERS

12.

CONFIDENTIAL SESSION

Milton Council will convene into confidential session to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board in respect to a Quarterly Legal Update and an update on the Trafalgar Secondary Plan Appeal.

13.

OPEN SESSION

14.

BY-LAWS

14.1

088- 2023 Regulate and Prohibit the Sale and Discharge of Fireworks and Repeal By-law 037-2009

A BY-LAW TO REGULATE AND PROHIBIT THE SALE AND DISCHARGE OF FIREWORKS, TO PROVIDE FOR THE ISSUANCE OF PERMITS FOR THE SALE AND DISCHARGE OF FIREWORKS AND TO REPEAL BY- LAW 037-2009

14.2

089-2023 General Signing By-law - November 13, 2023

BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF DOCUMENTS 

14.3

090-2023 Confirm Proceedings By-law - November 13, 2023

BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL OF THE CORPORATION OF THE TOWN OF MILTON AT ITS MEETING HELD NOVEMBER 13, 2023

15.

ADJOURNMENT