The Corporation of the

Town of Milton

COUNCIL MINUTES

Monday, March 25, 2024 at 7:00 P.m. - 11:00 P.m.

Town Hall

150 Mary Street, Milton, ON L9T 6Z5

Members Present:

• Mayor Krantz, 
• Councillor Ali, 
• Councillor Best, 
• Councillor Challinor, 
• Councillor Malboeuf, 
• Councillor Tesser Derksen, 
• Councillor Ijaz, 
• Councillor Marshall, 
• and Councillor Khalqi 

The Council for the Corporation of the Town of Milton met in regular session at 7:00 p.m. This meeting was held as a hybrid meeting with Members of Council having the opportunity to participate in-person at Town Hall or electronically.

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1.

CALL TO ORDER

Chairs for this meeting: Mayor Krantz and Councillor Khalqi

2.

MOMENT OF SILENT REFLECTION / O’ CANADA / TRADITIONAL LAND ACKNOWLEDGEMENT

3.

AGENDA ANNOUNCEMENTS / AMENDMENTS

A revised agenda was posted on Friday, March 22, 2024, with the inclusion of staff reports DS-021-24 related to Halton Region Allocation Program; and confidential staff report DS-024-24.

On tonight’s agenda, we have three statutory public meetings scheduled.  The first is with regard to a local Official Plan Amendment and Zoning By-law Amendment application by CMCC Derry Limited Partnership, applicable to lands located at 11801 Derry Road.  The second public meeting is with regard to a Town initiated House Keeping Amendment to Zoning by-law 144-2023, as amended, and the third public meeting is with regard to a plan of subdivision, Local Official Plan Amendment and Zoning by-law amendment by Anatolia Real Estate Corp, with respect to the lands know as 6728 Sixth Line.

During the course of the live Meetings, members of the public in attendance will be given the opportunity to speak to the application.  Instructions will be provided again at that point in the agenda that we will be holding the public meetings.

Staff received a delegation request for this evenings meeting from Muhammad Jabber, with respect to the procedure by-law review.  This delegation is relating to a deferred matter that has been previously considered by Council.  Staff have also received a delegation request from Ibraham Baig that was within the registration deadline, but is related to a deferred matter that has been previously considered by Council.

A motion to waive procedures will be required with a two thirds majority.

4.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

4.1

Councillor Best - Z-01/24 – 1000337795 Ontario Inc. (245 Commercial Street) – Technical Report

Councillor Best disclosed a pecuniary interest on Item # 9.2 under Section 9 – Items for Consideration, because he has a family member who owns property in the circulated area.

4.2

Councillor Best - Halton Region 2023 Allocation Program – Recommended Unit Distribution

Councillor Best disclosed a pecuniary interest on Item # 9.7 under Section 9 – Items for Consideration, as a family member owns property adjacent to a parcel of land noted with the report.

4.3

Gordon A. Krantz - CONFIDENTIAL SESSION

Mayor Krantz disclosed a pecuniary interest on Item # 13 under Section 13 – Confidential Session, because he owns property within the circulated area of one of the applications discussed within the report.

5.

CONSENT ITEMS

• Res. 036-24
  Moved by Councillor Best
  Seconded by Councillor Ijaz

  THAT Consent Items 5.1 to 5.8 be approved.

  Carried

5.1

Minutes of the Council Workshop held on February 26, 2024

5.2

Minutes of the Council meeting held on March 4, 2024

5.3

Confidential Minutes of the Council meeting held on March 4, 2024

5.4

2023 Year End Report on Investments

• THAT report CORS-007-24 be received for information.

5.5

2023 Annual Statement of Remuneration and Expenses

• THAT the 2023 Annual Statement of Remuneration and Expenses be received for information.

5.6

2024 Halton Court Services Business Plan and Budget

• THAT the 2024 Business Plan and Budget for Halton Court Services (attached as Appendix A), including the transfers to/from reserve as presented, be approved.

5.7

Annual Development Charge Indexing

• THAT the indexing of the Town’s development charges be received for information.

5.8

Notice of Intention to Designate_93 Victoria Street_ David Watson Campbell House

• THAT Staff Report DS-020-24 entitled “Notice of Intention to Designate -93 Victoria Street – David Watson Campbell House be received and;

  THAT Milton Council recognizes the historic house at 93 Victoria Street in the Town of Milton as being of heritage significance;

  THAT Milton Council designate the property under Part IV of the Ontario Heritage Act, R.S.O. 1990, c. O.18 for the reasons outlined in the Reasons for Designation attached as Appendix 1 to this Report;

  AND THAT the Town Clerk provides the Notice of Intention to Designate as outlined in Section 29 (4) of the Ontario Heritage Act;

  AND FURTHER THAT once the thirty-day objection period has expired and if there are no objections, a designation by-law is brought forward for Council adoption. 

6.

DELEGATIONS

• Res. 037-23
  Moved by Councillor Ijaz
  Seconded by Gordon A. Krantz

  THAT the rules of procedure be waived to allow the delegations of Muhammad Jabber and Ibrham Baig.

  Carried

6.1

Items for Consideration # 9.6

Ibrham Baig and Muhammad Jabber, addressed Council with respect to Staff Report CORS-006-24.

7.

PUBLIC MEETING

Council recessed at 7:42 p.m. and reconvened at 7:53 p.m.

7.1

LOPA-02-24 & Z-03-24 – 11801 Derry Road (Takol CMCC Derry Limited Partnership) – Initial Report and Public Meeting

Joseph P. Plutino, MCIP, RPP, Mainline Planning Services Inc, representative for the applicant, and Takashi Yamashita, Owner, Takol CMMC Derry Limited Partnership, addressed Council with respect to Staff Report DS-014-24. 

As no members of the public came forward at this time, the Acting Chair closed the public meeting.

• Res. 038-2024
  Moved by Councillor Ijaz
  Seconded by Councillor Best

  THAT Development Services Report DS-014-24 be received for information.

  Carried

7.2

Public Meeting and Technical Report: Town-initiated Housekeeping Amendment to Zoning By-law 144-2003, as amended (Town File HKA-01/24).

Jessica Tijani, Senior Planner, addressed Council with respect to Staff Report DS-017-24. 

As no members of the public came forward at this time, the Acting Mayor closed the public meeting.

• Res. 039-24
  Moved by Councillor Ijaz
  Seconded by Councillor Best

  THAT Staff Report DS-017-24 outlining the Town-initiated Housekeeping Amendment to Zoning By-law 144-2003, as amended, to update the zoning for the Century Grove subdivision BE APPROVED;

  AND THAT staff be authorized to bring forward an amending Zoning By-law in accordance with the draft By-law attached as Appendix 1 to Staff Report DS-017-24 for Council adoption;

  AND THAT the Commissioner of Development Services forward this report to the Provincial Ministers of Health, Education, Transportation and Infrastructures and Metrolinx with a request to review and plan for future Milton District Hospital, school and transportation expansions;

  AND FURTHER THAT the Commissioner of Development Services forward a copy of the report and Decision to the Region of Halton for their information.

  Carried

7.3

Public Meeting and Information Report: Plan of Subdivision, Local Official Plan Amendment and Zoning By-law Amendment by Anatolia Real Estate Corp. for the lands known as 6728 Sixth Line (Files: 24T-24001/M, LOPA-01/24, and Z-02/24)

Herman Wessels, Planner, Glen Schnarr & Associates, representative for the applicant, and Takashi Yamashita, Takol CMMC Derry Limited Partnership, addressed Council with respect to Staff Report DS-019-24.

As no further members of the public came forward at this time, the Acting Mayor closed the public meeting.

• Res. 040-24
  Moved by Councillor Ijaz
  Seconded by Councillor Best

  THAT Report DS-019-24, be received for information. 

  Carried

8.

PRESENTATIONS

9.

ITEMS FOR CONSIDERATION

9.1

Update Report: Reid Road Reservoir Quarry – Aggregate Resources Act Licence Application and the Environmental Assessment Process (James Dick Construction Limited).

• Res. 041-24
  Moved by Councillor Tesser Derksen
  Seconded by Councillor Best

  THAT the motion be amended to include the following:

  AND THAT the Council of the Town of Milton reaffirms its opposition to the Campbellville Quarry Application and requests the Premier to honour his promise to stop the quarry and reprocessing facility through whatever action is necessary; 

  AND THAT this resolution be circulated to Honourable Doug Ford, Premier of Ontario, Honourable Graydon Smith, Ontario Minister of Natural Resources and Forestry, Honourable  Andrea Khanjin, Ontario Minister of the Environment, Conservation and Parks, Halton Region, the Town of Oakville, the City of Burlington and the Town of Halton Hills.  

  In Favour (9)

  Councillor Ali, Councillor Best, Councillor Malboeuf, Councillor Tesser Derksen, Gordon A. Krantz, Councillor Challinor, Councillor Ijaz, Councillor Marshall, and Councillor Khalqi

  Carried (9 to 0)
• Res. 042-24
  Moved by Councillor Ijaz
  Seconded by Councillor Best

  THAT Development Services Report DS-018-24 Update Report: Reid Road Reservoir Quarry – Aggregate Resources Act Licence Application and the Environmental Assessment Process (James Dick Construction Limited) BE RECEIVED for information. 

  AND THAT the Council of the Town of Milton reaffirms its opposition to the Campbellville Quarry Application and requests the Premier to honour his promise to stop the quarry and reprocessing facility through whatever action is necessary;

  AND THAT this resolution be circulated to Honourable Doug Ford, Premier of Ontario, Honourable Graydon Smith, Ontario Minister of Natural Resources and Forestry, Honourable  Andrea Khanjin, Ontario Minister of the Environment, Conservation and Parks, Halton Region, the Town of Oakville, the City of Burlington and the Town of Halton Hills.

  _{*This recommendation varies from the recommendation contained in Staff Report DS-018-24.}

  Carried

9.2

Z-01/24 – 1000337795 Ontario Inc. (245 Commercial Street) – Technical Report

• Councillor Best declared a conflict on this item. (Councillor Best disclosed a pecuniary interest on Item # 9.2 under Section 9 – Items for Consideration, because he has a family member who owns property in the circulated area.)

• Res. 043-24
  Moved by Councillor Ijaz
  Seconded by Councillor Malboeuf

  THAT Staff Report DS-015-24 outlining an amendment to the Town Recommendation: of Milton Zoning By-law 016-2014, as amended, to introduce Medical Clinic use on the subject lands BE APPROVED;

  THAT staff be authorized to bring forward an amending Zoning Bylaw in accordance with the draft By-law attached as Appendix 1 to Report DS-015-24 for Council adoption;

  AND THAT the Commissioner of Development Services forward this report to the Provincial Ministers of Health, Education, Transportation and Infrastructure and Metrolinx with a request to review and plan for future Milton District Hospital, school and transportation expansions;

  AND FURTHER THAT the Commissioner of Development Services forward a copy of the Report and Decision to the Region of Halton for their information. 

  Carried

9.3

Technical Report – Official Plan Amendment and Zoning By-law Amendment Applications by Orlando Corporation, Heartland (Seven) Ltd and Quarre Properties Inc. to permit the development of two industrial subdivisions (Files: LOPA-09/21, Z-26/21, Z-27/21)

• Res. 044-24
  Moved by Councillor Malboeuf
  Seconded by Councillor Best

  THAT Staff Report DS-016-24 outlining applications for amendments to the Town of Milton Official Plan, Zoning By-law 016-2014, as amended and Zoning By-law 144-2003, as amended, to facilitate the construction of two industrial subdivisions, BE APPROVED;

  AND THAT staff be authorized to bring forward Official Plan Amendment No. 79 in accordance with the draft Official Plan Amendment attached as Appendix 1 to Report DS-016-24 for Council adoption;

  AND THAT staff be authorized to bring forward amending Zoning Bylaws in accordance with the draft By-laws attached as Appendix 2, 3 and 4 to Report DS-016-24 for Council adoption; AND THAT Town of Milton Council support the granting of Draft Plan Approval by the Commissioner of Development Services for the proposed plans of subdivision (24T-21007/M and 24T-21008/M);

  AND THAT the Commissioner of Development Services forward this report to the Provincial Ministers of Health, Education, Transportation and Infrastructure and Metrolinx with a request to review and plan for future Milton District Hospital, school and transportation expansions;

  AND FURTHER THAT the Commissioner of Development Services forward a copy of the report and Decision to the Region of Halton for their information. 

  Carried

9.4

Administrative Penalty System (APS) Program Expansion

• Res. 045-24
  Moved by Councillor Best
  Seconded by Councillor Ijaz

  THAT staff be directed to proceed with the expansion of the Town’s Administrative Penalty System (APS);

  AND THAT staff be directed to bring forward the necessary by-law for consideration at a future Council meeting, following consultation on the draft proposed by-law, included as Schedule A to this report;  

  AND THAT the policies attached to this report in Schedules B to G be adopted, upon enactment of the APS by-law, and be incorporated into the Town’s Corporate Policy Manual;  

  AND THAT the necessary additional staffing resources be approved to implement and successfully maintain the program outlined in this report and to support future programs such as License Plate Recognition Software and Automated Speed Enforcement;  

  AND THAT a new funding transfer from the Tax Stabilization Reserve to the operating budget be approved for 2024 in an estimated amount of $94,102 in order to implement the program, and that the estimated annual net annual cost of $108,636 be considered as part of the 2025 Budget process.

  AND THAT the new administration fees as set out in this report be approved and included in the Town’s User Fee By-law at the next available opportunity.

  Carried

9.5

Purchasing Various – March 2024

• Res. 046-24
  Moved by Councillor Malboeuf
  Seconded by Councillor Best

  THAT Council approve the budget amendments and related funding sources as outlined on Schedule A.

  THAT Council approve the budget amendment for the rural drainage study and stormwater master plan as outlined on Schedule B.

  THAT the single source award to Johnson Controls for the supply and delivery of the Metasys user interface building automation system software upgrade in the total amount of $54,555 (excl. HST) be approved as outlined in Schedule C.

  THAT the contract renewal for the joint micro paving program to Duncor Enterprises Inc. in the estimated amount of $900,000 (excl. HST) be approved as outlined on Schedule D.

  THAT the contract extension for animal licensing services to DocuPet be approved as outlined on Schedule E.

  THAT the contract increase for implementation of license plate recognition (LPR) technology and programming changes within the parking enforcement software solution to ACCEO Solutions in the amount of $225,000 (excl. HST) be approved as outlined on Schedule F.

  THAT the contract increase for Fifth Line grade crossing and widening project management consulting services to Canadian Pacific Railway in the amount of $26,850 (excl. HST) be approved as outlined on Schedule G.

  THAT the contract increase for Fifth Line grade crossing and widening construction work to Canadian Pacific Railway in the amount of $319,883 (excl. HST) be approved as outlined on Schedule H. 

  THAT the contract increase for Bronte Street grade crossing and widening project to Canadian Pacific Railway in the amount of $156,591 (excl. HST) be approved as outlined on Schedule I.

  THAT the single source award to Town of Halton Hills, Halton Hills Fire Service for the purchase of a Motorola MCC 7500 dispatch console and accessories in the amount of $50,000 (excl. HST) be approved as outlined on Schedule J.

  THAT the single source award to Federal Engineering for consulting services to assist the Town with migration to a Next Generation 911 call handling solution in the total amount of $112,252 (excl. HST) be approved as outlined on Schedule K.

  THAT the Manager, Purchasing and Supply Chain Management be authorized to execute the contract extension, as outlined by the purchasing by-law, and the Mayor and the Town Clerk be authorized to sign any required paperwork.

  Carried

9.6

Procedure By-law Review

• Res. 047-24
  Moved by Councillor Best
  Seconded by Councillor Ijaz

  THAT the Procedure By-law, included on the March 25, 2024 agenda be considered for approval.

  Carried

9.7

Halton Region 2023 Allocation Program – Recommended Unit Distribution

• Councillor Best declared a conflict on this item. (Councillor Best disclosed a pecuniary interest on Item # 9.7 under Section 9 – Items for Consideration, as a family member owns property adjacent to a parcel of land noted with the report.)

• Res. 048-24
  Moved by Councillor Malboeuf
  Seconded by Councillor Ijaz

  THAT Halton Region be requested to allocate servicing to lands in Milton, in accordance with this report;

  AND THAT the Commissioner of Development Services be authorized to endorse minor changes to the distribution of servicing allocation and the transfer of allocation units between other Milton properties;

  AND THAT Halton Region give strong consideration to the allocation of “Special Purpose Pool” units to properties within the Milton Education Village Secondary Plan and the Agerton Secondary Plan.

  AND FURTHER THAT the Commissioner of Development Services forward a copy of this report and Council’s resolution to Halton Region, the City of Burlington, the Town of Halton Hills and the Town of Oakville. 

  Carried

10.

INTRODUCTION OF NOTICE OF MOTION

11.

REGIONAL COUNCIL UPDATE

12.

STATEMENT BY MEMBERS

13.

CONFIDENTIAL SESSION

• Gordon A. Krantz declared a conflict on this item. (Mayor Krantz disclosed a pecuniary interest on Item # 13 under Section 13 – Confidential Session, because he owns property within the circulated area of one of the applications discussed within the report.)

Council did not convene into confidential session and made the following resolutions in open session:

14.

OPEN SESSION

Mayor Krantz disclosed a pecuniary interest and refrained from discussion and voting on Resolution # 050-24:

• Res. 049-24
  Moved by Councillor Best
  Seconded by Councillor Malboeuf

  THAT the recommendations contained in Staff Report ES-004-24 be approved.

  Carried
• Res. 050-24
  Moved by Councillor Best
  Seconded by Councillor Malboeuf

  THAT the recommendations contained in Staff Report DS-024-24 be approved.

  Carried

15.

BY-LAWS

• Res. 051-24
  Moved by Councillor Ijaz
  Seconded by Councillor Malboeuf

  THAT By-law Numbers 014-2024, 019-2024 through to and including Bylaw 029-2024, be READ, PASSED AND NUMBERED;

  AND THAT the Mayor and the Town Clerk be authorized to sign the said By-laws, seal them with the seal of the Corporation and that they be engrossed in the By-law Book.

  Carried

15.1

014-2024 Procedure By-law - Repeal 007-2019

15.2

019-2024 Uniform Traffic Control By-law Schedules 1, 7 and 23

15.3

020-2024 Century Grove Housekeeping Amendment HKA-01-24

15.4

021-2024 TR - 245 Commercial Street File Z-01-24

15.5

022-2024 OPA 79 North Porta Orlando Z-26-21, Z-27-21, LOPA-09-21

15.6

023-2024 ZBA North Porta Orlando Rural East Lands, LOPA-09-21, Z-26-21, 24T-21007M

15.7

024-2024 ZBA North Porta Orlando Urban East Lands, LOPA-09-21, Z-26-21, 24T-21007M

15.8

025-2024 ZBA North Porta Orlando West Lands, Z-27-21, 24T-21008M

15.9

026-2024 Designation By-law - 71 Mill Street, Thomas Davidson Hume

15.10

027-2024 Designation By-law - 346 Pearl Street, Kenney Family House

15.11

028-2024 General Signing March 2024

15.12

029-2024 Confirm Proceedings By-law - March 25, 2024

16.

ADJOURNMENT

There being no further business to discuss the Acting Chair adjourned the meeting at 8:41 p.m.